MA180 – Open Receipt Archive

About MA180

Run Open Receipt Archive (MA180) to write off receipts, archive receipts, orboth. Receipts that are written off will have the profit recognized, but will not be removed from the matching pool (including Landed Tax and Landed spread AOC). Receipts that are archived will have the profit recognized (if it has not been written off) and completely removed from the matching pool. MA180 processes complete or partial receipt lines that have not been matchedwith invoice matching. NOTE: If a receipt status is archived, but the receipt was written off by a previous run of MA180, an asterisk (*) will display in the far right column of the report. Matching will update the receipt status to "ready to be archived" when every line on the receipt has been matched, but there is a remainingamount to be matched. The receipt will also be removed from the open receipt pool. **Processing Effect For inventory items, MA180 will debit the PO Accrual Account and credit thereceipt Write-off Inventory Receipt Archival account when Underbill Account isnot populated. Report Option to process: Write Off This option applies to Inventory items only. Running MA180 with this optionwill write off the receipts, Debit the PO Receipt Accrual account, and Credit the Inventory Receipt Archival account. These receipts will have general ledger postings created but are not removedfrom the matching pool and are still available in the match process. IMPORTANT: Non-inventory items cannot be written off. You must remove themfrom the application using the Archive or Write-Off and Archive processes. Archive This option applies to both Inventory and non inventory items. An errormessage will be displayed if Inventory item is archived before being written off. Running MA180 with this option will close the receipt, update the archivedquantity on the purchase order line, and close the purchase order line if the received quantity is equal to the PO line quantity. These receipts are removedfrom the match pool so they are not available for matching. NOTE: no General Ledger account posting will be generated Write Off and Archive This option applies to both Inventory and non inventory items. Run MA180 with this option Debits the PO Receipt Accrual account and Creditsthe Inventory Receipt Archival account for Inventory items; Debits the PO LineExpense account and Credits the Receipt write off account for non-inventory items. Write off and archive closes the receipt, updates the archived quantityon the purchase order line, and closes the purchase order line if the receivedquantity is equal to the PO line quantity. Note: General Ledger postings will be generated and the receipts will beremoved from the match pool so they are not available for matching. Underbill Account The Underbill account is used under two circumstances: during an InvoiceLevel match, when the invoice amount is less than the receipt amount; and if there is no invoice for a receipt. NOTE The Underbill account supersedes the Inventory Receipt Archival andReceipt Write Off accounts. If the Underbill account is populated - Inventory Receipt Archived account and Receipt Write off account will not be used. Expense and Service items Expense and service items cannot be written off. You must remove them usingthe archive process. MA180 creates two reports: - A listing of receipts and the amount written off or archived. - A summary report that lists the general ledger accounts and the amountsposted to those accounts.

Updated files (178)

Referenced files (185)

Program calls

Invoked programs (43)

ACAC, ACSB, ACTA, AMCO, API3, API4, GLCC, ICCP, ICI1, ICI9, IFAC, IFAU, IFCU, IFFC, IFGT, IFJR, IFLU, IFOB, IFRS, IFSC, IFSG, IFUP, POBL, POCP, POI1, POI4, POI6, POI7, POI9, POIA, POIF, POIG, POIH, POII, POIJ, POIL, POIM, POIX, SLFD, SLSB, SLSE, SLSS, SLSU