EEADVANCE – Employee Advance

System: Accounts Payable (AP)
Prefix: EEA
Primary key: COMPANY, VENDOR, ADVANCE-NBR
Fields: 34
Updated by: 9 programs
Referenced by: 301 programs

EEADVANCE is the Employee Advance table in Lawson Accounts Payable (prefix EEA). It is indexed by COMPANY, VENDOR, ADVANCE-NBR (EEASET1); alternate indexes: EEASET2 and EEASET3. It is related 1:1 to APCOMPANY, APINVOICE, APPAYMENT, APVENMAST, CBCHECK, CBTRANS, EEAPPROVAL and GLSYSTEM and 1:M to EEMATCHING. It is updated by AP30.4, AP300, AP305, AP55.1, EE135, EE20.1, EE35.1, EE35.2 and 1 more and referenced by AC160, AM115, AM117, AM15.1, AM15.2, AM15.3, AM15.4, AM19.1 and 293 more. The table has 34 fields, 3 indexes and 13 documented relations.

About EEADVANCE

The Employee Advance file contains employee advance records created in the Lawson Employee Expense system.

Fields (34)

Column = COBOL field name without the EEA- prefix, hyphens → underscores. Derived fields are computed by the application and are not stored.

Field / column	Type	Description & values	Updated by
`EEA-COMPANY` PK COMPANY	Numeric 4	The company number. Must be a valid record in the Accounts Payable Company file.	EE20.1
`EEA-VENDOR` PK VENDOR	Alpha 9 (Right Justified)	The employee number. Must be a valid vendor record in the Accounts Payable Vendor file.	EE20.1
`EEA-ADVANCE-NBR` PK ADVANCE_NBR	Alpha 10	A unique number assigned to the employee advance.	EE20.1
`EEA-ADV-DESC` ADV_DESC	Alpha 30	The description of the advance.	EE20.1
`EEA-REC-STATUS` REC_STATUS	Numeric 1	The record status of the advance. Valid values are: `0` Unreleased. `1` Released.	EE135, EE20.1, EE35.1, EE35.2, EE520
`EEA-APPROVAL-CODE` APPROVAL_CODE	Alpha 3	The approval code assigned to the employee advance. Used for approving advances and expenses before they can be released to the Accounts Payable system. Must be a valid record in the Approval Code file.	EE20.1, EE35.1
`EEA-PROC-LEVEL` PROC_LEVEL	Alpha 5	The process level assigned to the employee advance. Must be a valid record in the Accounts Payable Process Level file.	EE20.1
`EEA-TRAN-ADV-AMT` TRAN_ADV_AMT	Signed 18.2	The amount of the employee advance. Must be entered in company base currency. This field contains the same value as the Base Advance Amount field.	EE20.1
`EEA-TRAN-ND` TRAN_ND	Numeric 1	The number of decimal positions defined for the currency of the advance.	EE20.1
`EEA-BASE-ADV-AMT` BASE_ADV_AMT	Signed 18.2	The amount of the employee advance in the company base currency.	EE20.1
`EEA-ADV-CURRENCY` ADV_CURRENCY	Alpha 5	The currency of the employee advance. Defaults the company base currency. Must be a valid record in the Currency Code file.	EE20.1
`EEA-CURR-RATE` CURR_RATE	Signed 14.7	The exchange rate used to convert the transaction advance amount to the company base currency.	EE20.1
`EEA-CURR-EFF-DATE` CURR_EFF_DATE	Numeric 8 (yyyymmdd)	The effective date for the currency exchange rate.	—
`EEA-ADVANCE-DATE` ADVANCE_DATE	Numeric 8 (yyyymmdd)	The date the employee advance was authorized. Used when updating the employee's balance (vendor balance).	EE20.1
`EEA-CASH-CODE` CASH_CODE	Alpha 4	The cash code assigned to the employee advance. Represents the bank account the advance is paid from. Must be a valid record in the Cash Code file.	EE20.1
`EEA-ACCR-CODE` ACCR_CODE	Alpha 4	The invoice accrual code assigned to the employee advance. Used to default a general ledger accrual account to the advance. Must be a valid record in the Invoice Accrual Code file.	EE20.1
`EEA-HLD-CODE` HLD_CODE	Alpha 4	The hold code assigned to the employee advance, if assigned. Used to prevent the advance from being scheduled for payment in the Lawson Accounts Payable system. Must be a valid invoice hold code record in the Hold Code file.	EE20.1, EE35.1
`EEA-HOLD-TYPE` HOLD_TYPE	Alpha 1	Indicates the type of invoice hold code assigned to the employee advance. Valid values are: Payable, the advance will be held for only one payment cycle. AP170 (Payment Closing) removes the hold code from the advance record. Payable, the advance will be held until you remove the hold code from the advance record. Blank. A hold code is not assigned to the employee advance. `T` Temporary. Upon release to Accounts `P` Permanent. Upon release to Accounts	EE20.1, EE35.1
`EEA-REL-FOR-PMT` REL_FOR_PMT	Alpha 1	Indicates whether the advance can be released to Accounts Payable. Valid values are: `Y` Yes. `N` No.	EE20.1, EE35.1
`EEA-TRANS-NBR` TRANS_NBR	Alpha 10 (Right Justified)	The payment number assigned to the employee advance if paid with a manual payment. This field is zero for an advance payment issued with a system payment in Accounts Payable.	AP55.1, EE20.1
`EEA-BANK-INST-CODE` BANK_INST_CODE	Alpha 3	The payment code assigned to the employee advance. Represents a type of cash payment. Must be a valid cash payment type bank transaction code record in the Bank Transaction Code file.	EE20.1
`EEA-CHECK-DATE` CHECK_DATE	Numeric 8 (yyyymmdd)	The date assigned to the manual payment. This date is assigned to general ledger transactions created for the payment.	AP55.1, EE20.1
`EEA-CHECK-AMT` CHECK_AMT	Signed 18.2	The manual payment amount issued for the employee advance. Defaults the company base currency advance amount.	EE20.1
`EEA-TRANS-IDENT` TRANS_IDENT	Numeric 10	A unique system-generated identification value assigned to the transaction to make this record unique.	AP55.1, EE20.1
`EEA-APPROVED-FLAG` APPROVED_FLAG	Alpha 1	Indicates whether the invoice is approved for payment.	EE20.1
`EEA-REMIT-TO-CODE` REMIT_TO_CODE	Alpha 4	A user-defined code that represents a vendor's remittance address.	EE20.1
`EEA-JRNL-BOOK-NBR` JRNL_BOOK_NBR	Alpha 12	The journal book assigned to the transaction.	—
`EEA-PAY-GROUP` PAY_GROUP	Alpha 4	The pay group associated with the employee advance. Must be a valid record in the Pay Group file.	EE20.1
`EEA-CREATE-DATE` CREATE_DATE	Numeric 8 (yyyymmdd)	The creation date.	EE20.1
`EEA-AP-STATUS` AP_STATUS	Derived	The record status of the employee advance in the Lawson Accounts Payable system. Used when matching paid advances to expenses. Valid values are: Blank. Not released to Accounts Payable. `1` Released. `9` Historical.	—
`EEA-ACTIVITY` ACTIVITY	Alpha 15	—	EE20.1
`EEA-ACCT-CATEGORY` ACCT_CATEGORY	Alpha 5	—	EE20.1
`EEA-GLT-OBJ-ID` GLT_OBJ_ID	Numeric 12	—	—
`EEA-ATN-OBJ-ID` ATN_OBJ_ID	Numeric 12	—	—

Indexes (3)

Keys marked * are descending. Every documented Lawson index is unique unless flagged Duplicates; Subset indexes carry a Where condition.

Index	Keys	Flags	Condition	Used in
`EEASET1`	`COMPANY`, `VENDOR`, `ADVANCE-NBR`	Primary		AC160, AM115, AM117, AM15.1, AM15.2, AM15.3, AM15.4, AM19.1 +22 more (list truncated in source)
`EEASET2`	`COMPANY`, `REC-STATUS`, `VENDOR`, `ADVANCE-NBR`	KeyChange		AP55.1, EE20.1, EE230
`EEASET3`	`COMPANY`, `APPROVAL-CODE`, `VENDOR`, `ADVANCE-NBR`	KeyChange, Subset	Where (REC-STATUS = Zeroes)	EE135, EE220, EE235, EE35.1

Relations

One to one (12) — lookups and parents

Relation	Table	Rules	Condition	Field map
Apcompany	APCOMPANY	Required		`EEA-COMPANY` → `CPY-COMPANY`
Apinvoice1	APINVOICE	Not Required		`EEA-COMPANY` → `API-COMPANY`, `EEA-VENDOR` → `API-VENDOR`, `EEA-ADVANCE-NBR` → `API-INVOICE`, `Zeroes` → `API-SUFFIX`, `Zeroes` → `API-CANCEL-SEQ`
Apinvoice2	APINVOICE	Not Required		`EEA-COMPANY` → `API-COMPANY`, `EEA-VENDOR` → `API-VENDOR`, `EEA-ADVANCE-NBR` → `API-INVOICE`, `1` → `API-SUFFIX`, `Zeroes` → `API-CANCEL-SEQ`
Appayment1	APPAYMENT	Required		`EEA-COMPANY` → `APP-COMPANY`, `EEA-VENDOR` → `APP-VENDOR`, `EEA-ADVANCE-NBR` → `APP-INVOICE`, `Zeroes` → `APP-SUFFIX`, `Zeroes` → `APP-CANCEL-SEQ`, `1` → `APP-SEQ-NBR`, `Zeroes` → `APP-VOID-SEQ`
Appayment2	APPAYMENT	Not Required		`EEA-COMPANY` → `APP-COMPANY`, `EEA-VENDOR` → `APP-VENDOR`, `EEA-ADVANCE-NBR` → `APP-INVOICE`, `1` → `APP-SUFFIX`, `Zeroes` → `APP-CANCEL-SEQ`, `1` → `APP-SEQ-NBR`, `Zeroes` → `APP-VOID-SEQ`
Apvenmast	APVENMAST	Required		`CPY-VENDOR-GROUP` → `VEN-VENDOR-GROUP`, `EEA-VENDOR` → `VEN-VENDOR`
Cbcheck1	CBCHECK	Not Required	Valid When API- = EEA- And API-TRAN-INV-AMT = EEA-TRAN-PAID-AMT	`APP-CASH-CODE` → `CHK-CASH-CODE`, `APP-BANK-INST-CODE` → `CHK-BANK-INST-CODE`, `APP-TRANS-IDENT` → `CHK-TRANS-IDENT`
Cbcheck2	CBCHECK	Not Required		`APP-CASH-CODE` → `CHK-CASH-CODE`, `APP-BANK-INST-CODE` → `CHK-BANK-INST-CODE`, `APP-TRANS-IDENT` → `CHK-TRANS-IDENT`
Cbtrans1	CBTRANS	Not Required		`APP-BANK-INST-CODE` → `CBT-BANK-INST-CODE`, `APP-TRANS-IDENT` → `CBT-TRANS-IDENT`
Cbtrans2	CBTRANS	Not Required		`APP-BANK-INST-CODE` → `CBT-BANK-INST-CODE`, `APP-TRANS-IDENT` → `CBT-TRANS-IDENT`
Eeapproval	EEAPPROVAL	Required		`EEA-COMPANY` → `EAP-COMPANY`, `EEA-APPROVAL-CODE` → `EAP-APPROVAL-CODE`
Glsystem	GLSYSTEM	Required		`EEA-COMPANY` → `GLS-COMPANY`

One to many (1) — child tables

Relation	Table	Rules	Condition	Field map
Eematching	EEMATCHING			`EEA-COMPANY` → `EEM-COMPANY`, `EEA-VENDOR` → `EEM-VENDOR`, `EEA-ADVANCE-NBR` → `EEM-ADVANCE-NBR`, → `EEM-EXPENSE-NBR`

Programs

Updated by (9)

AP30.4 Invoice Cancel
AP300 Invoice and Vendor History Purge
AP305 Accounts Payable Company Purge
AP55.1 Cash Payment Entry
EE135 Mass Employee Release
EE20.1 Employee Advance
EE35.1 Advance Release
EE35.2 Expense Release
EE520 Expense Interface

Referenced by (301)

AC160 Asset Management Interface
AM115 Mass Additions
AM117 Mass Distribution Split
AM15.1 Single Invoice Interface
AM15.2 Combine Invoice Interface
AM15.3 Single Activity Interface
AM15.4 Combine Activity Interface
AM19.1 PO Line Asset Detail
AM19.2 Create Detail
AM20.1 Quick Addition
AM20.3 Items
AM21.1 Leased Asset Quick Addition
AM21.3 Items
AM22.1 Items
AM500 Asset Management Interface
AM51.1 Item Update Adjust Interface Maint
AM551 Item Update Adjustment Interface
AM97.1 Item Interface Adjustment
AP03.3 Query List Members
AP110 Mass Vendor Update
AP115 Vendor Merge
AP125 Batch Release
AP126 Mass Invoice Release
AP131 Chargeback
AP150 Cash Requirements
AP155 Payment Forms Creation
AP160 Payment Tape Creation
AP161 Electronic Payment File Creation
AP20.1 Basic Invoice
AP20.2 Taxed Invoice
AP20.3 Detail Invoice
AP20.4 Invoice Line Detail
AP20.5 Multiple Invoice
AP20.7 Distributions
AP21.1 View Distributions
AP210 Vendor Listing
AP220 Invoice Edit Report
AP23.1 Transit Invoice Entry
AP230 Open Payables Report
AP240 Hold Payments Report
AP245 Reportable Income Report
AP246 Secondary Withholding Report
AP25.1 Batch Control
AP25.2 Batch Review
AP250 Cash Forecasting
AP26.1 Invoice Release
AP27.1 Single Invoice Release
AP271 Vendor Spend Report
AP32.1 Workflow Approval Maintenance
AP510 Vendor Conversion
AP520 Invoice Interface
AP90.1 Invoice Search by Vendor, Invoice
AP91.1 Vendor Activity
API1.1 Add Invoice
API2.1 Add Invoice
API3.1 Vendor Location Invoke
API4.1 Vendor Master Invoke
CX100 Pick List Print
CX20.1 Case Build
CX20.2 Case Detail
CX20.4 Substitute Items
CX20.5 Insert line
CX220 Case, Preference Listing
CX30.1 Case Completion Feedback
CX300 Preference List Purge
CX506 HL7 Schedules Import Interface
CXCP.1 Copy preference to case
DR100 Distribution Requirements Report
EE220 Expense, Advance, or Payback Edit
EE230 Expense or Advance Report
EE235 Expense Release Edit
EE90.1 Advance Inquiry
EEI1.1 EE Comment Routine
IC12.1 Item Location
IC140 Vendor Reorder Advice
IC141 Location Replenishment Report
IC142 Replenishment by Requisition PO's
IC145 Stock Status Report
IC243 Killed Item Report
IC330 Item Mass Change
IC64.1 Global Location Nbr Assignment GL/IC Company
IC64.2 Global Location Nbr Assignment IC Location
IC64.3 Global Location Number Assignment RQ Location
IC64.4 Global Location Number Assignment Manuf Code
IC64.5 Global Location Number Assignment Manuf Div
IC64.6 Global Location Number Assignment Vendor
IC64.7 Global Location Number Assignment Vendor Location
IC64.8 Global Location Number Assignment IC Bin
IC64.9 Global Location Number Assignment Buyer
IC66.1 Replenishment PO Worksheet
IC83.1 Par Location Counts
IC840 Cart Par Location Conversion
MA126 Auto Matching
MA180 Open Receipt Archive
MA278 Cost Variance Analysis
MA279 Invoice AOC Detail Report
MA41.1 Add-On Cost Detail - Purchase Order
MA41.2 Add On Cost Lookup
MA41.4 Miscellaneous Add-On Cost
MA41.7 AOC Approval Entry
MA42.1 Memo Line Detail - Purchase Order
MA42.2 Memo Line AOC Detail
MA43.1 Invoice Line Detail - Purchase Order
MA43.2 Purchase Order Lookup
MA43.3 Invoice Line Detail - Receipt
MA43.4 Invoice Line Detail - Service
MA43.6 Service Agreement Detail
MA43.7 GL Distribution
MA44.1 Invoice Line Detail - Purchase Order
MA44.2 Invoice Line Detail- Service
MA53.1 Receipt Interface
MA530 ERS Invoice Creation
MA531 Receipt Interface
MA540 Invoice Interface
MA60.2 Invoice Level Match
MA60.3 Detail Level Match
MA60.5 Receipt Match Reference Adjustment
MA61.1 Match Invoice Approval
MA63.1 Invoice Line Match
MA65.1 Invoice Line Adjustment
MA66.2 Invoice Message - Details
MA67.2 Invoice Match from frontend
MA67.3 Detail Match from frontend
MA68.2 Invoice Level Match - Prepaid
MA68.3 Detail Level Match - Prepaid
MA68.5 Receipt Match Reference Adjustment
MA69.1 AOC Level Detail Match
MA70.1 Invoice Unmatch
MA75.1 PO Invoice Cancel
MA80.1 Receipt Archive
MAI1.1 Invoke for MAMATCH Object
MX123 List Member Build
MX500 Attribute Value Population
PD10.1 P-Card Card Request
PD10.2 P-Card Cardholder
PD130 P-Card Invoice and Release
PD20.1 P-Card Charge Approval
PD20.2 P-Card Charge Approval Level
PD20.3 P-Card Charge Approval SEA
PD235 P-Card Merchant Report
PD570 P-Card Charge Import
PO04.1 Buyer
PO04.2 Buyer Purchasing Class
PO10.1 PO Vendor
PO10.2 Vendor Purchase From Location
PO100 Purchase Order Interface from Lawson Applications
PO101 Create Standing PO Release
PO115 Procurement Template Mass Changes
PO120 Mass PO Issue
PO122 Transmitted PO Acknowledgement
PO131 Receiving Log
PO132 Print Vendor Return Material Authorization
PO136 Matched, Not Received Report
PO15.1 Procurement Templates
PO15.2 Procurement Template Participants
PO15.4 Procurement Template Line Detail
PO150 Bid Load to Contract or Catalog
PO17.1 Purchase Order Approval Review
PO190 Close Purchase Order Header
PO192 PO Vendor Item Audit Report
PO195 PO Vendor Agreement Audit Report
PO20.1 Purchase Order Entry
PO20.6 Substitute Vendor Items
PO20.9 Multiple Lines
PO204 Buyer Master Listing
PO21.1 Select and Copy
PO21.2 Add-On Cost Spread
PO21.3 Account Distribution
PO21.4 Miscellaneous Add-On Cost
PO21.5 Item Add-On Cost
PO22.1 Authorization, Release
PO22.2 Mass Cancel or Delete Purchase Orders
PO22.3 Mass Cancel or Delete Purchase Orders
PO22.4 Mass Cancel or Delete Purchase Order Lines
PO22.5 Purchase Order Line Inquiry
PO220 PO Status Report
PO222 Remaining PO Balance Report
PO223 Buyer Expediting Report
PO224 PO Revision Report
PO225 Vendor Agreement Listing
PO229 Vendor Agreement Format Print
PO23.1 Purchase Order Worksheet
PO230 Unreleased Receivings Listing
PO233 PO Received Quantity Exceptions
PO234 PO Interface Listing Report
PO24.1 Purchase Order Direct Approval
PO25.1 Vendor Agreements
PO25.5 Vendor Agreement Item Add-On Cost
PO25.6 Vendor Agreement Line
PO25.7 Service Agreement Line
PO251 PO Buyer Message Listing
PO253 Item Receipt Volume Report
PO254 PO Inquiry Report
PO26.3 Vendor Agreement Commitments Spread
PO26.7 Mass Release of Vendor Agreements
PO26.9 Vendor Agreement Release
PO27.2 Select Blanket Lines
PO27.3 Create PO From Procurement Template
PO27.4 Select and Copy Template
PO275 Delivery Date Analysis
PO276 Deliver Quantity Analysis
PO277 Deliver Quality Analysis
PO278 RNI Aging Report
PO28.2 Vendor Agreement Line Detail List
PO280 Purchases By Class
PO29.1 Copy Purchase Order
PO30.1 PO Receiving
PO30.2 Substitute Item
PO30.3 Additional Tracking Numbers
PO30.4 PO Receiving Line Detail List
PO300 PO and Receipt Purge
PO31.1 Vendor Return
PO31.2 Vendor Return Item Selection
PO32.2 Item Detail
PO32.4 Cancel Detail
PO33.1 Receiving Adjustment
PO34.1 Inspection Accept or Reject
PO35.1 Receiving Approval and Release
PO36.1 Identify Lawson Items by Vendor Agreement Line
PO36.2 Vendor Agreement Import Manual Input
PO38.1 Invoice AOC
PO39.1 Additional Receiving Entry
PO39.2 Additional Adjustment/Rejection Entry
PO44.1 PO Line Source
PO50.1 Buyer Message Entry
PO52.1 Buyer Message - Receiving
PO520 Purchase Order Interface from Non Lawson
PO529 PO Receiving File Create
PO536 Vendor Price Agreement Load
PO54.1 Purchase Order Inquiry
PO54.2 Purchase Order Inquiry
PO54.3 Purchase Order Inquiry
PO54.4 Purchase Order Inquiry
PO54.5 PO Line Detail List
POCP.1 POC Comments Copy
POI3.1 Invoke for POPI70PD
POID.1 PO Delivery Ticket Select
POII.1 Invoke for POPCRUPD
POIJ.1 Invoke for POPLIUPD
PR05.1 Deduction
PR05.3 Additional Vendors
PR226 United States Employee Garnishment Listing
PR247 Canada Employee Garnishment Listing
PR26.1 United States Employee Garnishment
PR47.1 Canada Employee Garnishment
PR514 Employee Deduction Master Load
RQ01.1 Requesting Locations
RQ10.1 Requisition
RQ10.2 Account Distribution
RQ10.3 Select and Copy
RQ10.4 Requisition Line Entry Detail
RQ10.5 Substitutes
RQ11.1 Kit Accessories
RQ12.1 Approval Review
RQ13.1 Direct Approval
RQ13.2 Direct Line Approval
RQ260 Requisitioned Items Report
RQ35.1 Requisition Returns
RQ44.1 Requisition Inquiry
RQ500 Requisition Interface
RQ810 Request Location Load
RQIB.1 RQRQHUPD Invoke Object
RQIF.1 RQRLNUPD Invoke Object
RQII.1 Invoke for Reqheader Inquiry
RQIJ.1 Requisition Copy
WH130 Pick List Print
WH132 Batch Feedback
WH190 Shipment Release
WH20.2 Nonstock and Special Allocation
WH20.7 Substitute Location
WH222 Shipments In Process
WH30.1 Picking Feedback by Document
WH30.2 Picking Feedback by Shipment
WH30.3 Picking by Batch
WH30.4 Bin Sequence Picking Feedback
WH31.1 Packing Feedback by Document
WH31.2 Packing Feedback by Shipment
WH31.3 Packing by Batch
WH31.4 Bin Sequence Packing Feedback
WH32.1 Shipping Feedback by Document
WH32.2 Shipping Feedback by Shipment
WH32.3 Shipping by Batch
WH32.4 Bin Sequence Shipping Feedback
WH32.5 Shipping Line Feedback
WH33.1 Bins
WH33.2 Lots
WH33.3 Serials
WH33.4 UOMs
WH33.5 Additional Shipment Information
WH33.6 Catch Weight
WH33.8 Preassembled Kits
WH33.9 Line Options
WH34.1 Component Bins
WH34.2 Component Lots
WH34.3 Component Serials
WH34.4 Component UOMs
WH40.1 Bill of Lading
WH40.2 Bill of Lading Feedback
WH520 Batch Feedback Interface
WH830 Shipment Load Program
ZA161 Electronic Payment File Creation