Employee Payment

This file contains pay receipts, void payments, system payments, and manual payments and adjustments for a bank account. PR160 (Payment Print) is the primary program that updates this file. It creates a pay receipt or system payment for every Employee Payment Master file record created in PR140 (Earnings and Deductions Calculation). PR160 (Payment Print) also uses this file to determine if a consecutive range of payments is available for the payment run. PR81.1 (Manual Payment Reservation) reserves payment numbers for manual payments and voids. PR80.1 (Manual Payment) changes a reserved payment into a system payment and links it to the manual payment (Employee Payments Master file record). The system does not use void payments. When the system creates prenotifications for an ACH account, this file requires a record to accommodate recreating a tape that includes prenotifications.

REFERENCED BY

HR00.1	HR01.1	PR01.1	PR170	PR162	BN150
HR170	HR70.1	PR521	EXI2.1	EXI4.1	LP130
PR128	PR131	PR132	PR134	PR135	PR136
PR137	PR139	PR141	PR142	PR275	PR277
PR285	PR29.1	PR295	PR32.1	PR32.2	PR33.1
PR33.2	PR33.3	PR35.1	PR35.2	PR35.3	PR35.4
PR35.5	PR35.6	PR35.8	PR35.9	PR37.1	PR50.2
PR51.1	PR529	PR530	PR582	PR82.1	UK102
TA147

UPDATED BY

BN66.1	PR140	PR155	PR160	PR165	PR180
PR189	PR195	PR197	PR300	PR36.1	PR36.4
PR45.1	PR560	PR80.1	PR80.2	PR80.4	PR81.1
PR85.1	PR86.1	PR89.1	PRAT.1	ZP296	PR296

FIELD NAME	DESCRIPTION/VALID VALUES	UPDATED BY
PCH-BNK-ACCT-NBR Element: Bnk Acct Nbr	Alpha 17 Contains the bank account from the bank code on which the payment is drawn. This field along with the payment ID serves as the link to the Employee Payments Master file record.	PR160 PR180 PR560 PR81.1 PR85.1
PCH-PRINT-TYPE Element: Print Type	Alpha 1 Contains the value that identifies the kind of record in the file. All physical payment records, Manual or System, have a print type of C (Check). All ACH receipt records have a print type of R (Pay Receipt). All other records, D (Deposit), I (Interest), W (Withdrawal) or J (Adjustment) have a print type of O (Other). PR160 (Payment Print) uses this field to determine the availability of a consecutive range of payment and receipt numbers for printing. C = Check O = Other R = Pay Receipt	BN66.1 PR140 PR160 PR180 PR189 PR195 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-CHECK-NBR Element: Check Nbr	Numeric 8 Contains the number that prints on the payment. For system payments, the number is determined by the beginning payment number entered in PR160 (Payment Print). Manual payments use payment numbers reserved in PR81.1 (Manual Payment Reservation).	PR142 PR160 PR180 PR560 PR81.1 PR85.1 PR86.1
PCH-CHECK-ID Element: Check Id	Numeric 12 When a payment is created, the payment identification number from the Check ID field in the Employee Payments Master file is moved to this field to serve as a link to the Employee Payment file record.	PR160 PR180 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR86.1
PCH-CHECK-TYPE Element: Check Type	Alpha 1 Contains the payment type. A = ACH Receipt D = Deposit I = Interest J = Adjustment M = Manual Payment P = Partial ACH S = System Payment W = Withdrawal H = Manual Direct Deposit	BN66.1 PR140 PR142 PR160 PR180 PR189 PR195 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-COMPANY Element: Company Hr	Numeric 4	PR160 PR180 PR560 PR80.1 PR80.4 PR81.1
PCH-EMPLOYEE Element: Employee	Numeric 9 Contains the employee number. A unique employee number is assigned to each person employed, and is used to correlate all information related to that person.	BN66.1 PR140 PR160 PR189 PR195 PR560 PR80.1 PR80.4 PR89.1 PRAT.1
PCH-CHECK-DATE Element: Check Date	Numeric 8 (yyyymmdd) Contains the date of the payment, with one exception. For payments with status 7 (Void Reversal), it contains the void date of the payment being reversed.	BN66.1 PR140 PR155 PR160 PR170 PR180 PR189 PR195 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-STATUS Element: Status	Numeric 1 Contains the payment status. There are several status flows for records in this file: Payment Type M (Manual Payment) records have Status 9 (Reserved Manual) when you reserve the payment number in PR81.1 (Manual Payment Reservation). The status changes to 1 (Created) when you create the payment via PR80.1 (Manual Payment), and to 2 (Open) when you run PR199 (Payroll Close). Payment Types A (ACH Receipt) and S (System Payment) receive status 1 (Created) when you run PR160 (Payment Print). The status changes to 2 (Open) when you run PR199. When payment record types, M (Manual Payment), A (ACH Receipt), or S (System Payment) are reconciled via PR85.1 (Bank Account Reconciliation) or PR165 (Bank Reconciliation Tape Processing), the status changes to 3 (Reconciled). When any payment record is voided after you run PR199 (Payroll Close), the status changes to 3 (Reconciled) and a reversal record with status 7 (Void Reversal) is created. When any payment record is re-opened using PR85.1, the status is changed back to 2 (Open). When any payment record is voided prior to closing via PR160 (Payment Print), PR140 (Earnings and Deductions Calculation), PR36.1 (Time Record Entry), or PR45.1 (Error Processing), the status changes to 5 (Temporary Void). When you run PR199, all status 5 records change to 4 (Void). Alignment payments or payments voided using PR81.1 are created with status 5 (Temporary Void). When you run PR199, the status changes to 4 (Void). PR140 changes the payment status for payments in error, to 5 (Temporary Void) when you run PR140 for errors only. All non-payment records, types J (Adjustment), W (Withdrawal), D (Deposit), or I (Interest), are created with status 3 (Reconciled). Type P (Prenotification) records are created with status 8 (Prenotification). 1 = Created 2 = Open 3 = Reconciled 4 = Void 5 = Temporary Void 7 = Void Reversal 8 = Prenotification 9 = Reserved Manual	BN66.1 PR140 PR155 PR160 PR162 PR165 PR170 PR180 PR189 PR195 PR197 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR85.2 PR86.1 PR89.1 PRAT.1
PCH-CHECK-AMOUNT Element: Check Amount	Signed 13.2 Contains the actual amount for which a payment is created. This amount comes from the Check Net field of the Employee Payments Master file. ACH amounts are not included.	BN66.1 PR140 PR160 PR162 PR189 PR195 PR560 PR80.1 PR80.4 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-RECON-PRT-ST Element: Recon Prt St	Numeric 1 Contains the value that indicates whether or not the payment printed when you ran PR155 (Bank Reconciliation) with Update option. Not printed = 0 Printed = 1	BN66.1 PR140 PR155 PR189 PR195 PR80.1 PR80.4 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-CHECK-SUF Element: Check Suf	Numeric 2 Contains the payment suffix, defined in PR85.1 (Bank Account Reconciliation). The payment suffix further identifies types J (Adjustment), W (Withdrawal), I (Interest), and D (Deposit) bank account transactions that occur outside the payroll system.	BN66.1 PR140 PR189 PR195 PR80.1 PR80.4 PR85.1 PR89.1 PRAT.1
PCH-RECON-DATE Element: Recon Date	Numeric 8 (yyyymmdd) Contains the void or reconciliation date for any payment records that have been voided or reconciled. For status 7 (Void Reversal) records this is the payment date of the payment being reversed.	BN66.1 PR140 PR155 PR160 PR162 PR165 PR170 PR180 PR189 PR195 PR197 PR560 PR80.1 PR80.4 PR81.1 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-RECON-AMOUNT Element: Recon Amount	Signed 13.2 Contains the reconciled amount.	BN66.1 PR140 PR155 PR160 PR162 PR165 PR170 PR180 PR189 PR195 PR197 PR560 PR80.1 PR80.4 PR85.1 PR86.1 PR89.1 PRAT.1
PCH-SERIAL-NBR Element: Serial Nbr	Numeric 6 Contains the automatically sequenced serial number that identifies records created in the same run of PR160 (Payment Print).	BN66.1 PR140 PR160 PR180 PR189 PR195 PR80.1 PR80.2 PR80.4 PR86.1 PR89.1 PRAT.1
PCH-PROCESS-LEVEL Element: Process Lev Hr	Alpha 5 When you create a payment, the process level from the Process Level field in the Employee Payments Master file is moved to this field. This field is then used to determine if a payment is printed when you run PR162 (Payment Register) by process level.	BN66.1 PR140 PR160 PR189 PR195 PR560 PR80.1 PR80.4 PR89.1 PRAT.1
PCH-REVERSAL-ID Element: Reversal Id	Numeric 12 Contains the payment identification number of a status 7 (Void Reversal) payment record that was created to reflect the reversing payroll information of a payment voided in PR85.1 (Bank Account Reconciliation). If this is the status 7 (Void Reversal) record itself, this field contains the payment identification number of the actual payment record being reversed.	BN66.1 PR140 PR155 PR162 PR170 PR189 PR195 PR80.1 PR80.4 PR85.1 PR89.1 PRAT.1
PCH-CURRENT-FLAG Element: Current Flag	Alpha 1 Contains the value that identifies current cycle payments. When a payment record is created via PR80.1 (Manual Payment) and PR160 (Payment Print), or when a payment is voided using PR85.1 (Bank Account Reconciliation), this flag is set to Y (Yes) to identify them as current cycle payments. PR162 (Payment Register) uses this flag when printing current payments only. When you run PR199, the Y (Yes) is changed to spaces. Y = Yes N = No	BN66.1 PR140 PR160 PR180 PR189 PR195 PR197 PR80.1 PR80.4 PR81.1 PR85.1 PR89.1 PRAT.1
PCH-VOID-IND Element: Void Ind	Alpha 1 Contains the value that identifies the payment as an alignment or void payment. All other records have blanks in this field. A = Alignment Check V = PR81 Void	BN66.1 PR140 PR160 PR180 PR189 PR195 PR80.1 PR80.4 PR81.1 PR89.1 PRAT.1
PCH-TYPE-1 Element: Type 1	Derived
PCH-CURRENCY-CODE Element: Currency Code	Alpha 5 This field contains the company base currency code established in Company (GL10.1 ).	BN66.1 PR140 PR160 PR189 PR195 PR560 PR80.1 PR80.4 PR89.1 PRAT.1
PCH-CURR-ND Element: Acct Nd	Numeric 1 The number of decimals assigned to a particular account as determined by the account currency.	BN66.1 PR140 PR160 PR189 PR195 PR560 PR80.1 PR80.4 PR89.1 PRAT.1
PCH-PENS-SEQ-NBR Element: Pens Seq Nbr	Numeric 4	BN66.1 PR140 PR160 PR189 PR195 PR560 PR80.1 PR80.4 PR89.1 PRAT.1
PCH-SUB-STATUS Element: Sub Status	Numeric 2 01 = Escheated 02 = Escheated pmt filed with govt 03 = Hold 04 = Reissue payment 05 = Cashed	PR160 PR85.1

PRCHECK FILE INDEX

PRCHECK FILE RELATIONS

ONE TO ONE RELATIONS

PRCHECK FILE RELATIONS

ONE TO MANY RELATIONS

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