AC20.2 – Annual Budget

About AC20.2

Use Annual Budget (AC20.2) to define and maintain budgets annually. You can define annual budgets for an entire activity group, including all activities; or for an activity group, specific activity, and account category. You must define at least one amount, factor, rate, or unit for each year. Period amounts are calculated automatically based on the annual amountentered. You can define as many budgets as necessary, but can only have one active budget. You can define budget edits, make changes to this budget, or lock this budget to prevent it from being changed. List budget information defined using the AC20 budget forms using Budget Listing (AC220). Report on the variance between activity budgets and actuals or between two budgets using BudgetVariance Report (AC420) Use AC21 (Budget Change Orders) to change a budget and provide an audit trail of your changes. NOTE You do not have to enter an amount, factor, rate, and units. If you define only two values, the system calculates the third. For example, Amount = Rate multiplied by (*) Units. NOTE The budget must be within the activity group or activity date range. For example, if the group is only for 2002, you can't define a budget for 2003. Existing budget data cannot be modified or deleted when a released changeorder exists or while the budget is locked. Existing budget data cannot be deleted when a change order exists and theactivity group audits change orders. **Processing Effect If the Budget line has two values, the program calculates the third using the formula: Amount = Rate * Units. If the budget has all three values, the program recalculates the amount as Rate * Units and rounds the amount and units. In the Budget field, you can select Attachments and define URL links or comments.

Updated files (16)

Referenced files (50)

Related forms

• AC20.1 Life Only Budget
• AC20.3 Period Budget
• AC20.4 Activity Budgets by Activity
• AC20.5 Activity Budgets by Account Category
• AC20.6 Activity Group Budget Header
• AC20.7 Activity Budget Header
• AC20.8 Budget Lock

Program calls

Invoked programs (15)

ACAC, ACTA, API4, GLAC, GLBL, GLRV, IFAC, IFCU, IFLU, IFOB, IFSG, IFUP, MLRV, SLSE, SLSU