GL197 – Period, Year End GL Commitments Processing

About GL197

Run Period, Year End GL Commitments Processing (GL197) to roll commitment andencumbrance detail records (GLCOMMITX (UNIX/Windows) or DBGLGOX (System i)) forward to a future period. You can also run Period, Year End GL Commitments Processing (GL197) at yearend to accrue commitment and encumbrance expenses, roll the commitments and budget forward, or use the Budget Actual method. The following items explain the processing of rolling commitments andencumbrances forward: - If "As of Year" is Current and the Roll to Period is blank, all recordsfor the current year, current period and prior will roll forward to the next period. - If "As of Year" is Current and Roll to Period is specified (01-13), allrecords for the current year through the prior period will roll in the period specified. The period cannot be greater than the current period. - If "As of Year" is Prior Years and Roll to Period is blank, all recordsfor the prior years will roll forward to the next period of the current year. - If "As of Year" is Prior Years and Roll to Period is specified (01-13),all records for the prior year will roll forward to the period specified. The period cannot be greater than the current period. If your company is setup to use the Budget Actual encumbrance method (GL10),you must use GL197 for the Budget Actual method to process your year-end encumbrances. A budget journal is created that must be posted using Budget Journal Control(FB45) or Budget Double Entry Posting (FB190). NOTE: Before you run Period, Year End GL Commitment Processing (GL197) toaccrue commitment and encumbrances, you must define a commitment accrual system account on the Chart of Accounts (GL00.7). If you choose to accrue commitments and encumbrances, the system will use theaccrual account to offset the expenses from the commitment and encumbrance records and create an auto-reversing entry in the current period that debits expenditures and credits the commitment accrual account. Record dates are updated to move the amount forward and record balances are updated for the current and next year. If you choose to update the next year commitment budget, the current periodfor your company must be the last period in the year and a valid posting account must be entered in the Account field. Record dates are updated to movethe amount forward and record balances are updated for the current and next year. The budget journal must be posted using Budget Journal Control (FB45) orBudget double entry Positng (FB190). IMPORTANT You cannot accrue commitments and encumbrances and update the next year budget. In other words, you cannot choose Yes in both the Accrue Commitments, Encumbrances and Update Next Year Commitment Budget fields.

Updated files (88)

Referenced files (76)

Program calls

Invoked programs (21)

ACAC, ACTA, API4, GLCC, IFAC, IFAU, IFCU, IFFC, IFGT, IFJR, IFLU, IFOB, IFRS, IFSC, IFSG, IFUP, SLFD, SLSB, SLSE, SLSS, SLSU