Setting up Recurring General Ledger Entries

Recurring Journal entries while part of the General Ledger have their own System Code – RJ. This allows you to know at a glance where the JE started.  Because it is part of the GL, you can delete it if you need to.

Recurring Journal entries are great for those entries that need to be entered over and over again. In this example we have Pre-Paid Insurance.

This is a perfect example – moves funds each period from the Pre-paid account to the actual expense account – automatically!  Well, you do have to run a job to do it, but you don’t have to keep track of it on a spreadsheet.

The most confusing part is the Valid Period tab.  For this example, the amount to move is done every period from June of 2020 through May of 2021.

If you want to have a quarterly recurring JE, then you would set up this tab like seen below:

And similarly you can set up a recurring entry for every other month or every six months, or whatever periods you want to move the funds.