BR122 – Online batch invoice process

About BR122

Run Billing Calculation (BR120) to calculate the billable activity amountsyou want to include on a client's invoice. - Use the Activity page to identify the activities to be included on theinvoice and the run options (update and status). You can run this program by activity group list, activity group, activity, or activity list. - Use the Customer page to identify the company, customer, and contract. - Use the Other Options page to further classify the activities arecalculating billable amounts for. - Use the Output Options to specify output options. **Process at a Glance 1. Run Billing Calculation (this form) 2. Run Billing Invoice Reporting to review the invoice 3. Create the invoice using Invoice Print and Interface (BR121). You can runthis program concurrently with BR120. 4. Interface records to Accounts Receivable are automatically created by thisprogram. Use AR97.1 to correct any errors to these interface records. **Processing Effect This program lets you to create invoices and credit memos that have bothpositive and negative lines. If the activity account category net balance is positive, the lines print on an invoice. If the net balance is negative, the lines print on a credit memo. Journal entries made from the billing process post the billed or unbilledtransaction back into Project And Activity Accounting. When the program is run, the balance on the revenue level activity is evaluated to determine whether there is a balance in the billed or unbilled fields. If a balance exists in the unbilled field, the entry is applied to the unbilled account category up to the balance. Any remaining balance is then applied to the billed account category. If a balance exists in the billed field, the entire balance is applied to the billed account category. The Update option lets you choose whether to create the invoice (and creditmemo) interface records and update the activities you selected with the new billing calculations, or to view a report of the calculations that will be performed when you choose to update. When Project And Activity Accounting invoices are interfaced into AccountsReceivable, they are summarized by activity account category. The Lawson Accounts Receivable system does not allow mixed (positive and negative) line items on an invoice or a credit memo. Pass through billing is not updated to the billed amount and is notcalculated against the maximum for the billing parameters. Pass through billing always posts to the unbilled account.

More information: Use Suppress Unit Totals and Suppress Units and Rates on the Other Optionspage to prevent unit totals and/or rates from appearing on the invoice.

Updated files (33)

Referenced files (59)

Program calls

Invoked programs (24)

ACAC, ACTA, API4, ARLL, BRIP, GLCC, IFAC, IFAU, IFCU, IFFC, IFGT, IFIM, IFJR, IFLU, IFOB, IFRS, IFSC, IFSG, IFUP, SLFD, SLSB, SLSE, SLSS, SLSU