AC00.1 – Activity Group

About AC00.1

Use Activity Group (AC00.1) to define and maintain an activity group. An activity group represents the highest entity in Project Accounting. Use an activity group to organize activities related by process or function for: reporting, processing rules, budget checking rules, activity structure, security, currency, calendar, business line or project type or department. If you move or copy an activity to another activity group, the destination activity group must have the same account category structure **Process at a Glance 1. Define your activity group using this form. 2. Use the MAIN tab to select an account category structure, base currency, calendar, date range, security code, status, output measure, budget change order history, invoice audit history. 3. Use the PROCESS tab to identify activity group processing rules, including how to store balances, how to validate transaction data, whether to calculate burdens and more. 4. Use the LEVELS tab to define the activity group structure. 5. Optional. Identify parameters in the BUDGET, TIME AND EXPENSE, CURRENCY, and HISTORY tabs.

More information: - Use the MAIN tab to define information for the activity group, such as base currency, calendar, and date range. Use the Category Structure field to assign account categories to the activity group. Assigning an account category structure attaches an account category structure with default rules you can override by posting activity. Once you run posting using this assignment, you cannot change the account category structure assignment on this form. - Use the POP button to set up period of performance dates outside of the valid date range. The period of performance is a date tolerance that allows you to enter transactions outside the date range for an activity or activity group. - Use the Activity button (opens Activity AC10.1 to define the actual tasks being performed by the activity group. An asterisk (*) displays next to this button if activities exist for the activity group. - Use the Attributes button to bring up Activity Group Attributes (AC14.1). Anattribute is either a Lawson or a user-defined category to track additional information for an activity group. - Use the Add'l Info button (opens Additional Contract Info BR13.1) to create Lawson-defined attribute values that can be used in customized reports and theActivity Management Data Mart. The Project Mgr and Administrator fields on theMain tab default from assigned resources. The Totals tab displays system calculations and information that you define on Additional Information (BR10.4). - Use the Status button (opens AC00.3 Activity Group Purge Status) to display and maintain the purge status of the activity group. - Use the PROCESS tab to define process parameters to determine how amounts in activities will be summarized and how various validations will be performedfor transactions entered for activities associated with the activity group. - Use the BUDGET tab to define budget edit parameters to prevent entry of activity-related transactions in other Lawson applications when the budget is exceeded. - Use the TIME AND EXPENSE tab to define time and company paid expense parameters. - Use the LEVELS tab to define activity group levels to identify the rules for structuring activities. - Use the CURRENCY tab to define activity group currency parameters, including report currencies. - Use the HISTORY tab to define activity group history parameters that let you keep an audit trail of changes or deletions made to specific activity-related parameters.

Updated files (16)

Referenced files (27)

Related forms

• AC00.2 Calendar
• AC00.3 Activity Group Purge Status
• AC00.4 Archive Control

Program calls

Invoked programs (11)

ACAC, ACTA, API4, IFAC, IFCU, IFLU, IFOB, IFSG, IFUP, SLSE, SLSU

Calling programs (2)

AC56, AC560