PR196 – Period Closing

About PR196

Run Period Closing (PR196) after all transactions have been posted to close apayroll period in General Ledger and update the period and year in GL System Control (GL01). PR196 is required if GL01 Closing Control is used for the PR system. Once a period is closed by PR196, PR197 will not allow posting to that period. Important: PR197 does not check for unposted GL transactions. Before you run PR197, besure all payrolls are closed and that General Ledger Posting (PR198) has been run for the period. Once the period is closed, transactions cannot be posted in GL for this period. In addition, PR196 does not check cycle flags to check whether all othercycle programs are complete. Ensure that all other cycle programs (i.e. PR198) have completed successfully before running PR196. Process at a Glance: Here is the business process flow for clients wishing to use system controlto edit valid G/L dates for posting of PR GL transactions: 1. Set up system control on GL01 for the PR system code. Set Control to Yes;and establish the current valid entry dates against which PR197 should edit. These dates should correspond to an open GL period. Enter the number of Open Periods if the valid entry dates should be advanced when the PR period close program is run. This is optional, but recommended. 2. Run payroll cycle programs (PR140, PR197). PR197 will now edit to ensurethe GL dates on PR197 fall within the valid entry date range on GL01 for the PR system code. 3. Run PR198 at the end of the period to post GL transactions created byPR197. 4. After all PR transactions have been posted for the period (PR198), run thepayroll period close program (PR196) to close the period in GL and advance thevalid entry dates, if Open Periods was specified on GL01.

Updated files (3)

Referenced files (5)

Program calls

Invoked programs (2)

IFOB, IFSG