MA54.1 – Invoice

About MA54.1

Use Invoice (MA54.1) to enter and maintain invoice, debit memo, credit memo, and one-time vendor invoice information in the invoice conversion file for interface into the Invoice Matching application. You can enter or maintain unreleased or released (open) invoices in the intermediate interface files prior to being added to the application. You can also enter rebate information on an AP invoice header, defaulting to each of the distribution lines. However, this information can only be entered for credit memos. The CM contract, rebate type, and rebate due date can then be overridden in MA54.5 (Distribution Options). Note: Invoice Interface (MA540) is run for these programs and it interfaces invoices. If an error was found during interface, the message "Errors exist" will be displayed on the form.

More information: Choose the Distribution link to open Distribution (MA54.2). Use MA54.2 to enter or maintain distributions for the invoice. Choose the Line Detail button to open Invoice Line Detail (MA54.3). Use MA54.3 to enter and maintain line detail in the invoice detail file for interface into the Invoice Matching application. There are seven pages for this form; Main, Options, Codes, Currency, Miscellaneous AOC, User Fields, and Intrastat. - Use the Main page to define invoice information including due date, invoice amount, tax information, and discount information. - Use the Options page to define optional information for the invoice, including override information that defaults. - Use the Codes page to define terms, reason, and handling codes for the invoice. - Use the Currency page to define override default currency information for a non-base currency invoice. - Use the Misc AOC page to define miscellaneous add-on charges for the invoice. - Use the User Fields page to define information in the five user fields. - Use the Intrastat page to define Intrastat information for the invoice. No edits are performed on information you define or maintain on this form; however, you can define or maintain invoice information before you run Invoice Interface (MA540) which will edit the information for completeness and accuracy, update the Invoice Matching files, and delete updated records from the conversion file.

Updated files (6)

Referenced files (22)

Related forms

• MA54.2 Distribution
• MA54.3 Invoice Line Detail
• MA54.7 Add-on Charge Line Details
• MA54.8 Invoice Errors
• MA54.9 Invoice Errors Filter

Program calls

Invoked programs (13)

ACAC, ACTA, API3, API4, ICCP, IFAC, IFCU, IFLU, IFOB, IFSG, IFUP, SLSE, SLSU