PAPOSRULE

Position Rules

The Position Rule file contains the position rules which have been defined for a company. Position rules are established for each company and can be changed at the process level or department level.

REFERENCED BY
LP198 PA11.1 PA170 PA171 PA79.1 PA80.1
PA80.2 PA206 PA82.1


UPDATED BY
BN150 BN305 HC01.2 HCDL.1 HCEM.1 HR00.1
HR01.1 HR11.1 HR11.2 HR14.1 HR15.1 HR217
HR28.1 HR511 HR514 HR515 LT101 LT11.5
LT11.7 PR521 ZH510 EXI2.1 EXI4.1 LP130
PA01.1 PA01.2 PA01.3 PA01.4 PA02.1 PA06.1
PA100 PA102 PA111 PA113 PA115 PA13.1
PA13.2 PA149 PA172 PA182 PA201 PA211
PA218 PA272 PA371 PA406 PA42.1 PA42.3
PA45.1 PA502 PA513 PA52.1 PA52.3 PA52.4
PA52.5 PA535 PA570 PA70.1 PA71.1 PA72.1
PA73.1 PR110 PR113 PR12.6 PR120 PR128
PR13.1 PR13.2 PR13.5 PR13.6 PR13.7 PR13.8
PR13.9 PR130 PR131 PR132 PR134 PR135
PR136 PR137 PR189 PR197 PR23.3 PR29.1
PR30.1 PR30.2 PR32.1 PR32.2 PR33.1 PR33.2
PR33.3 PR35.1 PR35.2 PR35.3 PR35.4 PR35.5
PR35.6 PR35.8 PR35.9 PR36.1 PR37.1 PR45.1
PR529 PR530 PR560 PR582 PR80.1 PR80.4
PR82.1 UK102 UK560 ZP530 TA147

FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
PPR-COMPANY
Element: Company
Numeric 4
Contains the company number.
BN150 EXI2.1
EXI4.1 LP130
PA06.1 PR128
PR130 PR131
PR132 PR134
PR135 PR136
PR137 PR189
PR29.1 PR32.1
PR32.2 PR33.1
PR33.2 PR33.3
PR35.1 PR35.2
PR35.3 PR35.4
PR35.5 PR35.6
PR35.8 PR35.9
PR36.1 PR37.1
PR45.1 PR521
PR529 PR530
PR560 PR582
PR80.1 PR80.4
PR82.1 TA147
UK102 UK560
ZP530
PPR-PROCESS-LEVEL
Element: Process Level
Alpha 5
Contains the process level.
PA06.1
PPR-DEPARTMENT
Element: Department
Alpha 5
Contains the department.
PA06.1
PPR-EFFECT-DATE
Element: Effective Date
Numeric 8 (yyyymmdd)
Contains the effective date for the position rules.
PA06.1 PA406
PPR-POS-USE
Element: Use Posiiton Codes
Numeric 1
Contains the value that indicates whether position codes are used.
1 = Yes
2 = No
3 = Yes;blank allowed for req
PA06.1
PPR-EMP-POS-REL
Employee Position
Relationship
Alpha 1
Contains the value that indicates the relationship between an employee and a position code.
Y = Yes
N = No
PA06.1
PPR-AUTO-CNT
Element: Automatic Counting
Alpha 1
Contains the value that indicates whether automatic counting is used.
Y = Yes
N = No
PA06.1
PPR-CNT-UPD-REQ
Count Update
Required
Numeric 2
Contains the code that indicates whether an update is required to make assigned resource counts current.
01 = No Update Req;AutoCnt not used
02 = No Update Req;Counts Current
03 = Update Req;AutoCnt Chged to N
04 = Update Req;AutoCnt Chged to Y
05 = Update Req;Rule added
06 = Update Req;Rule deleted
07 = Update Required;Cnt Cat Chged
08 = Update Reqd;Mult Pos cnt chged
PA06.1 PA111
PPR-CNT-UPD-REASON
Element: Count Update Reason
Alpha 15 (Lower Case)
Contains the reason that an update is required to make assigned resource counts current.
PA06.1 PA111
PPR-CNT-CAT
Element: Count Category
Numeric 1
Contains a value that indicates which count category is used for counting head count and FTE in assigned resources.
1 = Position
2 = Process Level;Job
3 = Process Level;Dept;Job
PA06.1
PPR-CNT-MULT-HDCNT
Multiple Position
Head Count
Numeric 1
Contains the value that indicates how the assigned resource head count should be calculated for an employee holding multiple positions.
1 = Primary Position Only
2 = All Positions
PA06.1
PPR-CNT-MULT-FTE
Multiple Position
FTE
Numeric 1
Contains the value that indicates how the assigned resource full time equivalent factor should be calculated for an employee holding multiple positions.
1 = Primary Position Only
2 = All Positions
PA06.1
PPR-EDIT-EMP
Edit Employees
Against Budget
Alpha 1
Contains a Yes or No value that indicates whether count edits should be performed against budget when employee changes are made.
Y = Yes
N = No
PA06.1
PPR-EDIT-REQ
Edit Requisitions
Against Bdgt
Alpha 1
Contains a Yes or No value that indicates whether count edits against budget should be performed when requisition data changes are made.
Y = Yes
N = No
PA06.1
PPR-EDIT-RESTRICT
Element: Restrict to Budget
Numeric 1
Contains a Yes or No value that indicates whether head count and FTE are restricted to the amount budgeted for the count category. The system calculates variance from budget when you make changes such as opening a requisition, hiring a new employee, or transferring an employee to a new position. This rule indicates whether you are allowed to make changes that cause you to exceed your budget. Restrict to budget edits are not performed when you move an employee out of a position. For example, you are not required to equal budget when you terminate an employee.
1 = Must equal budget
2 = Can not exceed budget
3 = Can exceed budget
4 = Can't exceed ;allow other chgs
PA06.1
PPR-USE-AUTH
Element: Use Authorized Count
Alpha 1
Contains a Yes or No value that indicates whether authorized counts should be used for calculating head count and FTE variance. Authorized counts are budgeted counts that have been adjusted during the fiscal period. With authorized counts you can change your original budget without overwriting the original budget figures. You select authorized counts when you want to maintain a history of the original budget counts that were approved. If you select No, original budget counts will be used to calculate variance. You can change budgeted counts throughout the fiscal year, but the original budgeted counts are overwritten by the new counts.
Y = Yes
N = No
PA06.1
PPR-EDIT-HDCNT
Edit Head Count
Against Budget
Alpha 1
Contains a Yes or No value that indicates whether head count should be edited against budget.
Y = Yes
N = No
PA06.1
PPR-EDIT-FTE
Edit FTE Against
Budget
Alpha 1
Contains the Yes or No value that indicates whether FTE should be edited against budget.
Y = Yes
N = No
PA06.1
PPR-CNT-EMP
Element: Active Employees
Alpha 1
Contains a Yes or No value that indicates whether active employees should be included when calculating the total head count and FTE in PA11 (Assigned Resources). The total head count and FTE is compared to budget when performing edits. You assign a count value of active, not active, or excluded to each employee status code in PA03 (Employee Status Codes).
Y = Yes
N = No
PA06.1
PPR-CNT-INACT-EMP
Element: Not Active Employees
Alpha 1
Contains a Yes or No value that indicates whether employees who are not active should be included when calculating the total head count and FTE in PA11 (Assigned Resources). You assign a count value of active, not active, or excluded to each employee status code in HR03.1 (Employee Status Codes).
Y = Yes
N = No
PA06.1
PPR-CNT-REQ
Element: Active Requisitions
Alpha 1
Contains a Yes or No value that indicates whether counts for active requisitions should be included when calculating total head count and FTE in PA11 (Assigned Resources). You assign a user-defined requisition status in PA42 (Job Requisition) that indicates whether the requisition is active or inactive.
Y = Yes
N = No
PA06.1
PPR-MAX-HDCNT-CAT
Maximum Head Count
by Category
Numeric 5
Contains the maximum head count allowed by category. Head counts entered on requisition and budget records are edited against this value.
PA06.1
PPR-MIN-FTE-CAT
Minimum FTE by
Category
Signed 11.6
Contains the minimum allowable FTE per count category. The FTEs entered on requisition and budget records are edited against this amount. Zero displays as blank.
PA06.1
PPR-MAX-FTE-CAT
Maximum FTE by
Category
Signed 11.6
Contains the maximum allowable FTE per count category. The FTEs entered on requisition and budget records are edited against this amount. If you selected Yes in the Auto Count field, you must enter a value here. The maximum FTE by category must be greater than or equal to the minimum FTE by category. Zero displays as blank.
PA06.1
PPR-MIN-FTE
Minimum FTE per
Position
Signed 11.6
Contains the minimum allowable FTE for each requisition and for each position assigned to an employee. Zero is a valid value. It displays as blank.
PA06.1
PPR-MAX-FTE
Maximum FTE per
Position
Signed 11.6
Contains the maximum allowable FTE for each position assigned to an employee. The maximum FTE per employee per position must be greater than or equal to the minimum FTE. Zero displays as blank.
PA06.1
PPR-MIN-FTE-ALL
Minimum FTE All
Positions
Signed 11.6
Contains the minimum allowable FTE allowable for an employee, considering all positions assigned to an employee. The minimum FTE for all positions must be greater than or equal to the minimum FTE per position. Zero is a valid value. It displays as blank.
PA06.1
PPR-MAX-FTE-ALL
Maximum FTE All
Positions
Signed 11.6
Contains the maximum allowable FTE for an employee, considering all positions assigned to an employee. The maximum FTE for all positions must be greater than or equal to the maximum FTE per position. Zero displays as blank.
PA06.1
PPR-APPROVED-DATE
Budget Approved
Through Date
Numeric 8 (yyyymmdd)
Contains the date that indicates how far into the future budgets have been approved. If automatic counting is used, a date is required. Current budgets are defined and updated in PA70 (Position Budget) and PA71 (Job Budget). Future budgets are defined and updated in PA72 (Position Budget Plan) and PA73 (Job Budget Plan). The approved through date lets you differentiate between your current budget and a future budget that is defined as part of your budget planning process.
PA06.1
PPR-DATE-STAMP
Element: Date Stamp
Numeric 8 (yyyymmdd)
Contains the date (month, day, and year) that changes were made to the record.
PA06.1 PA111
PPR-TIME-STAMP
Element: Time Stamp
Numeric 6 (hhmmss)
Contains the time (hour, minute, and second) changes were made to the record.
PA06.1 PA111
PPR-USER-ID
Element: User ID
Alpha 10 (Lower Case)
Contains the user ID of a person who has made changes to the record.
PA06.1 PA111
PPR-PR-PAY-RATE
Element: Pr Pay Rate
Numeric 1
Indicates the manner in which the pay rate defaults from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PA06.1
PPR-PR-EXP-ACTIVTY
Element: Pr Exp Activty
Numeric 1
Determines whether general ledger expenses and activities to default from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PA06.1
PPR-PR-PL-DEPT
Element: Pr Pl Dept
Numeric 1
Indicates whether time record entry to defaults from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PA06.1
PPR-PR-JOB-SHIFT
Element: Pr Job Shift
Numeric 1
Indicates whether the job code and shift default from positions.
1 = Ignore Positions
2 = Primary Positions
3 = All Positions
PA06.1
PPR-PR-SCHEDULE
Element: Pr Schedule
Numeric 1
Indicates whether the schedule, pay grade, and step default from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PA06.1
PPR-PR-LOCATION
Element: Pr Location
Numeric 1
Indicates whether the location defaults from the positions.
1 = Ignore Postions
2 = Primary Position
3 = All Positions
PA06.1


PAPOSRULE FILE INDEX

NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
PPRSET1 COMPANY
PROCESS-LEVEL
DEPARTMENT
EFFECT-DATE
...
BN150 BN305
HC01.2 HCDL.1
HCEM.1 HR00.1
HR01.1 HR11.1
HR11.2 HR14.1
HR15.1 HR217
HR28.1 HR511
HR514 HR515
LT101 LT11.5
LT11.7 PR521
ZH510 EXI2.1
EXI4.1 LP130
PA01.1 PA01.2
PA01.3 PA01.4
PA02.1 PA06.1
PPRSET2 COMPANY
PROCESS-LEVEL
DEPARTMENT
EFFECT-DATE*
LP130 LP198
PA182 PA211
PR197
PPRSET3 COMPANY
EFFECT-DATE*
PROCESS-LEVEL
DEPARTMENT
...
BN150 BN305
HR11.1 HR11.2
HR28.1 HR511
LT101 PR521
ZH510 EXI2.1
EXI4.1 LP130
PA01.1 PA01.2
PA01.3 PA01.4
PA02.1 PA06.1
PA100 PA102
PA11.1 PA111
PA115 PA13.1
PA13.2 PA170
PA171 PA172
PA182 PA201


PAPOSRULE FILE RELATIONS


ONE TO ONE RELATIONS

RELATION
NAME
RELATED FILE INTEGRITY RULES / FIELD MATCH
Company PRSYSTEM Required
When (PPR-PROCESS-LEVEL =Spaces )
PPR-COMPANY->PRS-COMPANY
Spaces->PRS-PROCESS-LEVEL
Department DEPTCODE Required
When (PPR-DEPARTMENT !=Spaces )
PPR-COMPANY->DPT-COMPANY
PPR-PROCESS-LEVEL->DPT-PROCESS-LEVEL
PPR-DEPARTMENT->DPT-DEPARTMENT
Process Level PRSYSTEM Required
When (PPR-PROCESS-LEVEL !=Spaces )
PPR-COMPANY->PRS-COMPANY
PPR-PROCESS-LEVEL->PRS-PROCESS-LEVEL


File created: Thu Jun 09 11:22:21 2016

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