Vendor Class
The Vendor Class file contains all vendor class records for a vendor group. A vendor class is a subgroup of vendors that share common payment or processing characteristics, such as office supply vendors or employees. The vendor class "ONE" is automatically created in this file when you define a vendor group. The system assigns this vendor class to one-time vendors that are defined during invoice entry.
REFERENCED BY
| AP00.1 | AP00.3 | AP10.3 | AP100 | AP520 |
| FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||||||
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| VCL-VENDOR-GROUP Element: Vendor Group | Alpha 4 The vendor group. Must be a valid record in the Vendor Group file. |
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| VCL-VEN-CLASS Element: Ven Class | Alpha 3 A user-defined code representing a subset of vendors within a vendor group. |
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| VCL-VEN-PRIORITY Element: Payment Priority | Numeric 2 The payment priority to default on vendors added for the vendor class. Valid values are 1 (highest priority) through 99 (lowest priority). |
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| VCL-DESCRIPTION Element: Description | Alpha 30 (Lower Case) The name or description of the vendor class. |
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| VCL-ZERO-CHECK Zero Payments Allowed | Alpha 1 Indicates whether vendors assigned this vendor class will have zero payments created if the vendor's invoices net to zero. Valid values are: N = No. Y = Yes. |
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| VCL-POST-OPTION Element: Post Option | Alpha 1 The posting option for the vendor class. Determines the volume of invoice expense distribution information that AP175 (Invoice Distribution Closing) transfers to the general ledger. Valid values are: S = Summary. Invoice distributions post to the general ledger in summary. Invoice distributions with the same accounting unit, account number, activity, and post date are grouped into one general ledger journal entry. D = Detail. Invoice distributions post to the general ledger in detail. Each invoice distribution represents one general ledger journal entry. Blank = Posting option not selected for vendor class. Company posting option is used. |
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| VCL-DIST-CODE Element: Dist Code | Alpha 9 The distribution code to default on vendors added for the vendor class. Used to automatically create expense distribution lines for an invoice during entry. Must be a valid record in the Distribution Code file. |
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| VCL-MAX-PMT-AMT Element: Intl Amt | Signed 18.2 The maximum single payment amount that can be created for any vendor within this vendor class. AP150 or AP151 assigns the Maximum Payment Hold Code you select for the vendor class to invoices that, if scheduled for payment, would cause a payment total greater than this maximum amount. |
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| VCL-MAX-PMT-HOLD Element: Hold Code | Alpha 4 The hold code to be assigned to vendor invoices within this vendor class when the maximum single payment amount is exceeded. Must be a valid invoice hold code in the Hold Code file. Used only if a Maximum Payment Amount is defined for the vendor class. |
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| VCL-INCOME-CODE Element: Income Code | Alpha 4 The income code to default on vendors added for the vendor class. Used to track vendor reportable income. Must be a valid record in the Income Code file. |
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| VCL-CURRENCY-CODE Element: Invoice Currency | Alpha 5 The invoice currency to default on vendors added for the vendor class. Must be a valid record in the Currency Code file. |
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| VCL-TAX-EXEMPT-CD Element: Tax Exempt Cd | Alpha 1 Code indicating the taxing status. E - Exempt, T - Taxable. |
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| VCL-TAX-CODE Element: Tax Code | Alpha 10 The tax code to default on vendors added for the vendor class. Used to calculate invoice tax information. Must be a valid record in the Tax Code file. |
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| VCL-CASH-CODE Element: Cash Code | Alpha 4 The cash code to default on vendors added for the vendor class. Represents a bank account. Must be a valid record in the Cash Code file. |
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| VCL-BANK-INST-CODE Element: Payment Code | Alpha 3 The payment code to default on vendors added for the vendor class. Represents a type of cash or bill of exchange payment. Must be a valid cash payment or bill of exchange payment transaction code in the Bank Transaction Code file. |
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| VCL-ZERO-PMT-CODE Element: Zero Payment Code | Alpha 3 The payment code that represents a zero payment. |
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| VCL-ENCLOSURE Element: All Flag | Alpha 1 Indicates whether the invoice requires an enclosure with its payment. Y = Yes N = No " " |
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| VCL-TAX-USAGE-CD Element: Tax Usage Cd | Alpha 10 The tax usage coe for the vendor. This filed is required if the AP Company inidcates that VAT reporting required. |
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| VCL-HANDLING-CODE Element: Handling Code | Alpha 4 |
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| VCL-VALIDATE-PO Element: Validate Po | Alpha 1 " " = MA Company Default Y = Yes N = No |
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| VCL-REQUIRE-PO Element: Require Po | Alpha 1 " " = MA Company Default Y = Yes N = No |
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| VCL-MTCH-PREPAY-FL Element: Mtch Prepay Fl | Alpha 1 Flag that notes if the invoice will be prepaid. This is for match invoices. |
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| VCL-MTCH-PREPAY-MT Element: Mtch Prepay Mt | Numeric 1 Flag denotes the method of match prepayment. 0 = No 1 = Prepay from Invoice 2 = Eligible for Prepayment |
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| VCL-MATCH-TABLE Element: Match Table | Alpha 10 |
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| VCL-RULE-GROUP Element: Rule Group | Alpha 10 |
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| VCL-RETAIL-FLAG Element: Retail Flag | Numeric 1 |
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| VCL-EAM-VEN-FL Element: Retail Flag | Numeric 1 0 = Not an EAM Vendor 1 = EAM Vendor |
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| VCL-MIN-PMT-HOLD Element: Hold Code | Alpha 4 |
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| VCL-MIN-PMT-AMT Element: Intl Amt | Signed 18.2 |
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| NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||
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| VCLSET1 |
VENDOR-GROUP VEN-CLASS |
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