Invoice Approval
The Invoice Approval file contains approval criteria records for accounts payable companies and vendors. The approval criteria is used for selecting released transactions for approval in AP36.1 (Invoice Payment Approval) or in a workflow system. Transactions are selected for approval if the transaction amount is greater than or equal to the defined transaction amount for the transaction type.
REFERENCED BY
| AP520 | EE20.1 | EE20.2 | EE520 |
| FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||
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| APO-APPROVAL-TYPE Element: Approval Type | Alpha 1 The type of approval record. Indicates whether the approval criteria is defined for an accounts payable company or vendor. Valid values are: C = Company. V = Vendor. |
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| APO-VENDOR-GROUP Element: Vendor Group | Alpha 4 The vendor group associated with the approval record. Must be a valid record in the Vendor Group file. |
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| APO-VENDOR Element: Vendor | Alpha 9 (Right Justified) If the approval record is defined for a vendor, this field contains the vendor number. Must be a valid record in the Vendor file. |
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| APO-COMPANY Element: Company | Numeric 4 The company number. Must be a valid record in the Accounts Payable Company file. |
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| APO-PROC-LEVEL Element: Process Level | Alpha 5 If the approval record is defined for a specific company process level, this field contains the process level. Must be a valid record in the Accounts Payable Process Level table. |
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| APO-INV-APPRVL Element: Invoices | Alpha 1 Indicates whether approval criteria applies to invoices. If Yes, released invoices with an amount greater than or equal to the amount defined in the Invoice Amount field require approval before they can be paid. Valid values are: N = No. Y = Yes. |
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| APO-PREPAY-APPRVL Element: Prepayments | Alpha 1 Indicates whether approval criteria applies to prepayments. If Yes, released prepayments with an amount greater than or equal to the amount defined in the Prepayment Amount field require approval before they can be paid. Valid values are: N = No. Y = Yes. |
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| APO-ADVANCE-APPRVL Element: Advances | Alpha 1 Indicates whether approval criteria applies to employee advances. If Yes, released advances with an amount greater than or equal to the amount defined in the Advance Amount field require approval before they can be paid. Valid values are: N = No. Y = Yes. |
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| APO-EXPENSE-APPRVL Element: Expenses | Alpha 1 Indicates whether approval criteria applies to employee expenses. If Yes, released expenses with an amount greater than or equal to the amount defined in the Expense Amount field require approval before they can be paid. Valid values are: N = No. Y = Yes. |
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| APO-SERVICE-APPRVL Element: Services | Alpha 1 Indicates whether approval criteria applies to service charges. If Yes, released service charges with an amount greater than or equal to the amount defined in the Services amount field require approval before they can be paid. THIS FIELD IS NOT CURRENTLY USED. |
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| APO-DROPSHP-APPRVL Element: Dropshipments | Alpha 1 Indicates whether approval criteria applies to dropshipments. If Yes, released dropshipments with an amount greater than or equal to the amount defined in the Dropshipment Amount field require approval before they can be paid. THIS FIELD IS NOT CURRENTLY USED. |
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| APO-DB-MEMO-APPRVL Element: Debit Memos | Alpha 1 Indicates whether approval criteria applies to debit memos. If Yes, released debit memos with an amount greater than or equal to the amount defined in the Debit Memo Amount field require approval before they can be paid. Valid values are: N = No. Y = Yes. |
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| APO-CR-MEMO-APPRVL Element: Credit Memos | Alpha 1 Indicates whether approval criteria applies to credit memos. If Yes, released credit memos with an amount greater than or equal to the amount defined in the Credit Memo Amount field require approval before they can be applied. Valid values are: N = No. Y = Yes. |
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| APO-INVOICE-AMT Element: Invoice Amount | Signed 18.2 The transaction amount used for selecting invoices for approval. Released invoices with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Invoices field = Yes. |
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| APO-PREPAY-AMT Element: Prepayment Amount | Signed 18.2 The transaction amount used for selecting prepayments for approval. Released prepayments with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Prepayments field = Yes. |
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| APO-ADVANCE-AMT Element: Advance Amount | Signed 18.2 The transaction amount used for selecting employee advances for approval. Released employee advances with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Advances field = Yes. |
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| APO-EXPENSE-AMT Element: Expense Amount | Signed 18.2 The transaction amount used for selecting employee expenses for approval. Released employee expenses with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Expenses field = Yes. |
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| APO-SERVICE-AMT Element: Service Amount | Signed 18.2 The transaction amount used for selecting service charges for approval. Released service charges with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Services field = Yes. THIS FIELD IS NOT CURRENTLY USED. |
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| APO-DROPSHIP-AMT Element: Dropshipment Amount | Signed 18.2 The transaction amount used for selecting dropshipments for approval. Released dropshipments with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Dropshipments field = Yes. THIS FIELD IS NOT CURRENTLY USED. |
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| APO-DB-MEMO-AMT Element: Debit Memo Amount | Signed 18.2 The transaction amount used for selecting debit memos for approval. Released debit memos with an amount greater than or equal to this amount must be approved before they can be paid. Used only if the Debit Memos field = Yes. |
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| APO-CR-MEMO-AMT Element: Credit Memo Amount | Signed 18.2 The transaction amount used for selecting credit memos for approval. Released credit memos with an amount greater than or equal to this amount must be approved before they can be applied. Used only if the Credit Memos field = Yes. |
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| NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||||||
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| APOSET1 |
APPROVAL-TYPE VENDOR-GROUP VENDOR COMPANY PROC-LEVEL |
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| APOSET3 |
APPROVAL-TYPE COMPANY PROC-LEVEL |
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