Transitioning Open POs from one ERP to another ERP

Here are some things to consider:

  1. Is there a cut-off date for open POs or are all open POs going to move over to the new systems?
  2. Will open (unmatched) receivers also be moved over to the new system for the open POs?
  3. When AP vendors are moved to the new system, will they have the same vendor number or is a vendor cross reference needed to import the open POs and receivers to the new system?
  4. Are your item numbers staying the same? If not, you will need an item cross reference for bringing the line items of the POs and receivers over to the new system.
  5. Is there anything special about your PO processing that needs to be taken into consideration when selecting POs or Receivers for conversion?




Transitioning Open Receipts from one ERP to another

There are things to consider when transitioning your open receipts from one ERP to another:

  1. How old are the receipts before you will not move them to the new ERP?
  2. Are the POs still open for the open Receipts?
  3. Is there a new PO number that needs to be used for cross referencing purposes in the new ERP?
  4. How about the vendor number – did it change in the new ERP?
  5. What about your item numbers? – Do you need a cross reference between the old and new item numbers?

Transitioning Open AR from one ERP system to another

Things to consider:

  1. Do your addresses need to be cleaned up?
  2. Do you have duplicate customers that need to be consolidated?
  3. Do you currently have abbreviations in your addresses that you don’t need in your new system?
  4. OR – do you not have abbreviations in your current ERP and need them in your next one?
    1. Create an abbreviation cross reference to easily make the abbreviations needed
  5. Cleaning up the addresses is often very time consuming and can be expensive when waiting until the last minute paying a consultant to do it. Hire a temp now and get it done early and much less expensive
  6. How much history do you want to bring over to the new ERP system?
  7. If you are moving off Lawson, are you using National Accounts? If so, make sure to apply all open payments at the National Account level unless you are sure the new system will allow this same functionality.
  8. Is there anything special about your AR processing that needs to be considered when moving to a new ERP?

Transitioning Open AP from one ERP to another

Things to consider:

  1. Can you pay off all your existing AP prior to transitioning to a new system?
    1. This is preferred whenever possible and start your new ERP with fresh AP
  2. Consider the length of the address fields in your new ERP
    1. Do you need to come up with some abbreviations that work throughout your addresses in the new system?
    2. Have you used abbreviations you no longer need to use and therefore want to undo your abbreviations and make them full words in your new system?
    3. Do you have duplicate addresses that need to be consolidated prior to transitioning? If you are moving off of Lawson, Vendor locations often have duplicate addresses which other ERP systems can’t accept
  3. Cleaning up of inactive Vendors or addresses
    1. This is work that should be done now instead of waiting to the last minute. Paying a consultant to clean up your addresses is expensive.  Hire a temp now and get it done early and less expensive.
  4. Is there anything special about your AP processing that needs to be considered when changing ERP systems?