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The Problem of Creating Purchase Orders for Store Local Purchases

The procurement modules in large ERP systems are great for buying in bulk and keeping stock supplied for your larger purchasing needs.  Usually items are shipped to a receiving dock and are received into the ERP system by the receiving personnel.  This makes doing AP matching viable for these purchases.

What do you do with the items that your local store needs that are not shipped to a warehouse for distribution?  What about when the items are not part of a current contract or even needed on a contract? A store may need light bulbs for their light fixtures, for example, and the local manager has the authority to place an order for them without getting them in his regular warehouse deliveries.  This type of local purchase does not need approval beyond the store manager.  Waiting for a long process to establish a local supplier of light bulbs could leave the store in the dark before the process completes.

You still want these local store purchases to have an approval process that is tracked for audit compliance and a way to know what your commitments are.  How do you deal with these purchases now?  Wouldn’t it be great to have a local purchasing solution that doesn’t require a receiving department and still allows you to know:

Who approved the order

What your total corporate commitments are

Where you purchased something before for when you need to purchase them again

A solution is coming – stay tuned for more information soon!

 

 

 

 

How integrating CRM and ERP can increase revenue and profitability

One of the main reasons that enterprise resource planning (ERP) implementations fail is that businesses try to lever ERP into a system that it’s not been designed for. While ERP can automate and manage many back office functions for a company, it does not solve or replace other aspects of the business. One such area is customer interactions. This is where customer relationship management (CRM) systems come in. Using a CRM system enables a company to learn and act upon every single customer interaction – something ERP is not designed to do. Integrating both ERP and CRM systems to work side by side could open many possibilities for a company. With such an action, a company has a single view of all customer interactions including contact details, meetings, emails, quotes, orders, products purchased and warranty details. A significant reduction of errors or repeat data means a much more efficient process. In order to get the best out of the two types of software, the most efficient approach is to take an example of each and get them working together. It’s important to note that CRM and ERP are two very different systems. But it’s apparent that with some time and effort, successful integration of the two systems can produce an efficient and cost-effective way of working.

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Powering Smart Manufacturing with ERP

Enterprise Resource Planning (ERP) has revolutionized the way businesses operate. With the help of technologies such as the internet of things (IoT) and artificial intelligence (AI), almost every industry could benefit from an effective ERP system. Smart manufacturing companies, for example, could benefit from automation and value-added advancements to their development process. An Article in CIO Review highlights some of the benefits of effective ERP use in smart manufacturing.

  • Accelerating business automation – ERP automation allows a workforce to focus on supervising and monitoring automated methods, which adds to increased productivity and operational accuracy.
  • Enhancing customer experience – ERP maintains accurate periodic-based customer follow-ups, provides practical insight into service capabilities and involves customer-focus ideas.
  • Enabling deeper visibility and insightful decision-making – With high-tech visibility options, ERP enables the workforce and the managers to monitor and manage processes from remote locations.

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French Frames Manufacturer Morel Chooses Infor M3 Fashion ERP to Support its International Expansion

In 2016, French family-owned eyeglass frame company Morel selected Infor to assist them in implementing a centralized, modern, reliable and scalable information system with Infor M3 Fashion solutions. Continuing with their international expansion, Morel is extending the services of the IT giant to nine subsidiaries abroad. Infor’s M3 specialist partner Hetic 3 took charge of the project from the commercialization phase, to replace a home-made solution whose flexibility and functionalities no longer suited Morel’s ambitions. Morel’s international growth strategy called for the company to select a tool that could be deployed in each of its regions, to adhere to local laws and obligations, and to communicate with headquarters efficiently. “A customer like Morel perfectly illustrates our ability to respond to very specific requests with a dedicated solution,” says Laurent Jacquemain, senior vice president and general manager, Southern Europe, Infor. “With Hetic 3, we have been able to set up a progressive deployment project, first in the home market of Morel, then internationally, with deployment in nine territories abroad between now and 2021 that will help Morel to manage its activities with efficiency and agility.”

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What Is Your ERP System Lacking?

If your organization doesn’t yet have an enterprise resource planning (ERP) system implemented, you are way behind in the competition. Taking advantage of data management with erp systems is crucial in today’s competitive landscape. Not all ERP systems are the same, so it takes a great deal of research to find the one best for your business. If you already have an ERP system in place, you might want to consider if it’s the right fit or if it’s still not at full potential. Lexie Lu at socpoub.com shares the common areas where ERP systems fail, and how you can focus on these to improve your business processes and data processing.

  • Flexible Databases – While you don’t want to make all information accessible, you can set up tiers where department heads have more access to data than other employees, for example.
  • Manufacturing Execution System (MES) – For businesses with a manufacturing floor, adding MES functionality to your software systems helps with everything from overtime scheduling to quarterly productivity goals.
  • Visualization Tools – One way of breaking down complex data is with data visualization tools, which takes complex data, analyzes it and creates visual representations, making it easier to understand.
  • Security – Securing your system is vital and one of the reasons many companies turn to cloud-based solutions.
  • Remote Accessibility – Having a cloud ERP system can be accessible for any and all remote workers, business travelers, and on-the-go sales people in your company.
  • Vendor and Client Access – Vendors and clients alike should have easy access to profile information, past purchases/activities and general data provided by your ERP system.
  • Automated Workflow – You can add different software modules to your ERP that automate workflow for sales and marketing.
  • HR and Payroll Management – Adding HR and payroll management software to your ERP not only frees up HR but also makes life easier on your accounting department.

In a perfect world there would be an ERP system that crosses off everything on your checklist, but that doesn’t (yet) exist). However, the best ERP systems out there do have quite a few exclusive benefits. Thanks to third party add-ons (make sure they are compatible and fully integrated with your ERP system) you can customize your ERP system to your liking.

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Blockchain And The Future Of ERPs

Since its inception, enterprise resource planning (ERP) systems have been a high-level asset to businesses, by providing automated business processes within an enterprise. Most businesses operate within a network of partners and vendors, and with the economy becoming more integrated, the need for cross-company collaboration continuously grows. But there aren’t many ERPs today that offer a fully comprehensive set of solutions for automating external business process. Yes, there are workarounds and third party sources, but none yet fully integrated in ERP systems. This is where blockchain technology has found an opportunity. Incorporating blockchain technology into ERP products allows business partners in your network to store their own copies of digitally signed transactions. Dimitri Tyles, senior director of engineering at Deltek explains the importance of blockchain and the future of ERP systems.

  • It’s All About Trust – mutual agreement with sensitivity of data for all parties.
  • What About Digital Signatures? – digital signing is generally built around documents, but doesn’t provide the necessary user experience if we need to sign transactions in an ERP. However, you can workaround it with an unrelated technology — FIDO (fast ID online) or Web Authentication to digitally sign any business transaction.
  • Why Blockchain? – While a digitally signed transaction can’t be altered without detection, it can still be deleted without a trace. Enterprise blockchains gives each participant their own node and stores their own copy of all signed transactions.

What we need is for ERP vendors to deliver blockchain-based solutions as SaaS offerings with all the additional tools provided as part of an ERP “all-in-one” system.

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4 Astonishing Advantages of Running a Two-Tier ERP System

When a company acquires more business and expands, one of the big question is what to do with their current enterprise resource planning (ERP) system. Growing companies typically try to integrate everything into an all-in-one ERP system, but sometimes a one-tier system isn’t enough. A two-tier ERP approach may be a good solution. This is when two ERP systems operate simultaneously and integrate with each other. This results in a robust, comprehensive ERP system at the corporate level (tier one), while keeping the more flexible, agile, and cost-effective solution at the subsidiary level (tier two). Enterprise technology writer Elizabeth Quirk and members of the ERP provider United VARs shared the advantages of running a two-tier ERP system.

  • Fast Integration – can be implemented and customized in half the time compared with a one-tier solution of the same scope
  • Increased Customization and Simplicity – can be simplified and reduced to just the processes required by the end users
  • Value for Money: Bob Atkinson, Managing Director of In Cloud Solutions (UK) states that “you can do two to three times as much in the same time”
  • Simple and Cost-Efficient Implementation – The two-tier strategy often saves time and cuts costs compared to the one-tier approach
  • Avoiding Complication:  less complex, cheaper and more suitable to your business’ needs

Money is usually a vital factor when implementing a new or upgraded ERP system. Often times companies choose to implement a whole new system, but stop and consider if a two-tier system is right for you.

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How to Reduce ERP Security Risks

Due to the massive amounts of valuable data stored in their systems, enterprise resource planning (ERP) systems are a huge target by attackers. But thanks to technology, most ERP systems are prepared for these attacks. There are a few things, however, that you can do to help prevent hackers as well. Sean Michael Kerner, senior editor at eWEEK and Onapsis CTO JP Perez-Etchegoyen shares what’s behind ERP breaches and provided additional insight. When looking at ERP breaches, there are two things to consider: how the attacker got in and what they do once they have access. According to Perez-Etchegoyen, most people will not notice an ERP breach after an attacker has already gained access. Below are a number of things that organizations can and should do to limit the risk of attacks and improve ERP security:

  • Basic hygiene – find and fix vulnerabilities through patching or configuration changes
  • Define secure configurations
  • Repeatable processes – automate best practices for ERP updates
  • Manage and monitor the environment

These basic maintenance steps with your ERP systems could reduce the risk of being the target of attackers, securing your data with more more peace of mind.

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Growing Dairy Company Emmi Digitises with Infor

Infor announced earlier this month that Switzerland dairy manufacturer Emmi is rolling out the enterprise resource planning (ERP) solution Infor M3 to some of its subsidiaries in order to streamline its internationally expanding business operations. With Switzerland being the country’s largest dairy processor and having a global reputation as a producer of premium dairy products and cheese, Emmi  produces and markets a comprehensive range of dairy products primarily for the retail trade and the food industry. Elsewhere, it focuses on brand concepts and specialities, such as the Emmi ready-to-eat cheese fondue, cave-aged cheese specialities, and the various CAFFÈ LATTE cold coffee products. The company have around 6,100 employees worldwide. The company needed a more standardized ERP solution to support their international subsidiaries during their rapid growth. Emmi opted for a single solution for these international locations with Infor M3 meeting all requirements for their new system. Infor M3 is a very comprehensive system – with specific features for the food industry – and can be fully integrated, so that it can also work with financial and purchasing systems. This gives Emmi complete control over its business operations, providing simple and easy access to sales forecasts and reports. Additionally, special attention is paid to quality control in the production and logistics processes, and to tracking and tracing – essential aspects in the dairy industry.

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7 Golden Rules for ERP Implementations

Nicolas Nicolaou, CFO of cosmetics manufacturer Mana Products and of the Pepsi-Lipton Partnership, shares his insights in Enterprise Resource Planning (ERP) implementationThose who have implemented ERP systems know the challenges that come along, but the system itself can be very rewarding. There are basic principles of good project management that apply to any-size company, though smaller companies must consider a bit more. Looking back from taking on an ERP project with a small sized company, Nicolauo has noted a number of golden rules that are imperative for successful ERP implementations. These apply to all company sizes, but may require different perspective for smaller projects.

  1. Get senior leadership sponsorship
  2. Choose the right technology
  3. Choose the right consultants
  4. Staff the project team with the best and brightest
  5. Apply strong project management
  6. Manage “scope creep”
  7. Don’t underestimate training and post-go-live support

Implementing an ERP system is a major project in itself, but follow these golden rules for successful implementation.

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