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How technology has transformed workplace communication

Thanks to technology, the way we communicate with others on a daily basis in both the personal and professional level has dramatically evolved. With the advancements in the workplace, office work, business transactions, meetings, and data/information transfers are being done faster than ever. First, computers transformed the way we worked. Then, the internet enabled real-time collaboration between workers in every corner of the world. Today, smartphones help us work from anywhere, at any time, in what has become known as the always-on economy. Let’s take a look at how communication in the workplace has evolved, thanks to technology.

  • It all started with a memo – In the business world, letters were formal, descriptive messages usually meant for clients and customers. Memos, short for memorandums, were the informal, yet professional enough, means of communication among colleagues, superiors, and other personnel within an organization. As useful as these hand written and somewhat confidential messages were to the workplace, they were “slow” in means of communication for a busy workplace.
  • Then came the e(lectronic) mail – With the help of the internet, email become the primary means of workplace communication. Not only was it a money and time saver, emails were also capable of sending mass messages to groups or people. Even with new advancements such as phones or messaging (which will be further discussed in the next bullet), email is still a very strong asset in business communication. Email, however, can be a bit slow if a person does not constantly check their inbox. Thanks to technology, there came another solution.
  • Instant messaging reigns as king – Since most people carry smartphones, businesses have tapped into their pocket sized computers and created the world of instant messaging as the primary and fastest means of communication. Workplace collaboration tools enable efficient business communication and foster learning-friendly cultures. Messaging, video and conference apps all fall under this instant messaging phenomena and have advanced business communication for the better.

Workplace communication has come a long way, all thanks to technology. There’s a right type of communication for everyone, and using multiple means of communication would be even more efficient. It’s exciting to wonder what next great tool will come along for workplace – and personal – communication.

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IP Designer Email Node – Using HTML and Inserting Images

Using HTML or inserting images via the IP Designer Email node seems to be a common problem based on the number of forum posts on this topic.

Here are some of the solutions that have been proposed.

USING HTML

Based on the responses of senior IP Designer users, the gold standard for using HTML in your email is to write the HTML directly into a MsgBuilder node (http://www.nogalis.com/2017/09/12/ip-designer-series-message-builder-node/) so that we can call the MsgBuilder variable name in the email body of the Email node.

INSERTING IMAGES

  1. A simple way to insert images in emails sent by IP Designer Email node would be to compose HTML as shown above and bring in images from web servers.
  2. Another way would be to store the image in the Lawson emailattachments directory in order to attach it in the Email node.In Windows the directory to store the images is: lawsondirectory/bpm/emailattachments
    In Unix: lawsondirectory/LPS/emailattachments/


Creating an Email Contact Form in Grav/Docr

Here is a step-by-step guide for creating an email contact form in Grav/Docr

 

  1. Install “Email” Plugin if not already installed. The simplest way to do this is through the admin panel:

  1. Rename the Markdown file to form.md (instead of chapter.md for example) and include this code snippet (or similar) in the YAML portion at the top of the page below “title”:

Snippet:

form:

name: contact

fields:

–   name: name

label: Name

placeholder: Enter your name

autocomplete: on

type: text

validate:

required: true

 

–   name: email

label: Email

placeholder: Enter your email address

type: email

validate:

rule: email

required: true

 

–   name: message

label: Message

size: long

placeholder: Enter your message

type: textarea

validate:

required: true

 

buttons:

–   type: submit

value: Submit

–   type: reset

value: Reset

 

process:

–   email:

from: “{{ form.value.email }}”

to: “{{ config.plugins.email.to }}”

subject: “[Healthcheck Contact Form] {{ form.value.name|e }}”

body: “{% include ‘forms/data.html.twig’ %}”

–   save:

fileprefix: contact-

dateformat: Ymd-His-u

extension: txt

body: “{% include ‘forms/data.txt.twig’ %}”

–   message: Thank you for getting in touch regarding your healthcheck report!

–   display: thankyou

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full example of form.md YAML:

We can place any page content below this YAML portion. Our contact form will show up on the bottom of the page after all page content.

  1. Inside the page folder (in which the form.md is placed), create a subfolder named “thankyou” with a file named “formdata.md” with this snippet:

title: Email sent

cache_enable: false

process:

twig: true

 

## Email sent successfully!

This will result in a “Email sent” success screen when the user clicks submit on the contact form:

  1. Final Step – Configuring Email Plugin settings. Full email configuration documentation can be found here (https://github.com/getgrav/grav-plugin-email/blob/develop/README.md)

 

Set-up for Google SMTP (Gmail)

  1. Enable IMAP in your Gmail by going to Settings -> Forwarding and POP/IMAP -> IMAP Access

  1. Enable “Less secure apps” in your user account settings (https://myaccount.google.com/lesssecureapps)

  1. From Admin dashboard, go to Plugin -> Email to configure settings:

Fill out configuration: