ARREASON

AR Reason Codes

The AR Reason Codes file contains all of the adjustment, memo, and grouping reason codes that may be used in the Accounts Receivable system. The adjustment reason codes will be used when discounts, write-offs or chargebacks are created while applying cash/credit memos to open items. Memo reason codes are required when manually entering a batch of debit/credit memos. For memo reason codes, only the code and description fields are required. For grouping reason codes, which are used in AR44 Transaction Obligation Grouping, only the code and description fields are required.

REFERENCED BY
AR501 AR550


UPDATED BY
AR01.1 AR08.1 AR10.1 AR15.1 AR15.3 AR215

FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
ARR-COMPANY
Element: Company
Numeric 4
The number representing an AR company.
AR01.1 AR15.1
AR15.3
ARR-TYPE
Element: Type
Alpha 2
This field will indicates the type of reason code. Valid values are: AD = Adjustment - Cash application ME = Memo entry
AR01.1 AR15.1
AR15.3
ARR-REASON-CODE
Element: Reason Code
Alpha 4
Reason Code. User defined and used for tracking adjustment and memo transactions.
AR01.1 AR15.1
AR15.3
ARR-REASON-TYPE
Adjustment Reason
Type
Alpha 2
Adjustment Reason Type. This field indicates how the corresponding adjustment reason code will be classified. Valid values are: CB = Chargeback DS = Discount OS = Over/Short GP = Grouping
TR = Payment transfer
AR01.1 AR15.1
ARR-ACTIVE-STATUS
Element: Active Status
Alpha 1
This field will indicate if the Reason Code may be used for entry. Valid values are: A = Active I = Inactive
AR15.1 AR15.3
ARR-CB-TYPE
Element: Chargeback Type
Alpha 1
Indicates the type of chargeback a particular reason code represents. Valid values are: D = Detail chargeback S = Summary chargeback M = Memo chargeback Blank = Not a chargeback adjustment
AR15.1
ARR-DESCRIPTION
Element: Description
Alpha 30 (Lower Case)
The description of the reason code.
AR01.1 AR15.1
AR15.3
ARR-ACCT-UNIT
Element: Acct Unit
Alpha 15
Accounting unit used as the AR or RNA offset account when making an adjustment or chargeback adjustment.
AR15.1
ARR-ACCOUNT
Element: Account
Numeric 6
Account number used as the AR or RNA offset account when making an adjustment or chargeback adjustment.
AR15.1
ARR-SUB-ACCOUNT
Element: Sub Acct
Numeric 4
Subaccount number used as the AR or RNA offset account when making adjustments or chargeback adjustments.
AR15.1
ARR-CB-ACCT-UNIT
Chargeback Account
Unit
Alpha 15
This will contain the Chargeback contra accounting unit. It will be required if the Reason Type is = CB.
AR15.1
ARR-CB-ACCOUNT
Element: Chargeback Account
Numeric 6
This is the chargeback contra account. It will be required if the Reason Type is = CB.
AR15.1
ARR-CB-SUB-ACCT
Chargeback
Subaccount
Numeric 4
This is the chargeback contra subaccount.
AR15.1
ARR-APP-LIMIT
Element: Adjustment Limit
Signed 18.2
This field will contain the largest adjustment amount that is allowed before a review condition is required.
AR15.1
ARR-APP-PERCENT
Element: Adjustment Percent
Percent 5.2 (Percent)
This field will contain the largest adjustment percentage of an open item that is allowed before a review condition is required.
AR15.1
ARR-REVIEW-FL
Element: Review Flag
Alpha 1
This flag will prompt an adjustment using this reason code to be displayed on AR36 (Adjustments Exceeded Review). Valid values are: O = Optional discount review N = No; conditional review required Y = Yes; always reviewed
AR15.1
ARR-USED-FL
Element: Used Fl
Alpha 1
Used indicator. This field will be set to a value of "Y" when this reason code is used in the creation of an adjustment record, or memo header. Valid values are: N = No Y = Yes
AR01.1 AR08.1
AR10.1
ARR-JRNL-BOOK-NBR
Element: Journal Book Number
Alpha 12
Contains the journal book number for the reason code.
ARR-ACCT-UNIT-FLAG
Element: Acct Unit Flag
Alpha 1
Will determine if the account unit if the reason code can be overridden during processing.
N = Acct Unit Can Be Overridden
Y = Acct Unit Can't Be Overridden
AR15.1
ARR-ACTIVITY
Element: Activity
Alpha 15
The Activity value asociated with this reason code. Only valid on adjustment type reason codes.
AR15.1
ARR-ACCT-CATEGORY
Element: Acct Category
Alpha 5
The Account Category associated with the Activity value.
AR15.1
ARR-ACCR-ACCT-UNIT
Element: Acct Unit
Alpha 15
The accounting unit is a shorthand notation representing the variable level number. When used in the General Ledger Account Master file, the accounting unit must be defined in the General Ledger Names file as a posting accounting unit.
AR15.1
ARR-ACCR-ACCOUNT
Element: Account
Numeric 6
This field along with the accounting unit and subaccount make up the location (account) where amounts and other account information is stored.
AR15.1
ARR-ACCR-SUB-ACCT
Element: Sub Account
Numeric 4
This field along with the accounting unit and subaccount make up the location (account) where amounts and other account information is stored.
AR15.1
ARR-DISPUTE-CD
Element: Dispute Cd
Alpha 2
AR15.1
ARR-CB-DISPUTE-CD
Element: Dispute Cd
Alpha 2
AR15.1


ARREASON FILE INDEX

NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
ARRSET1 COMPANY
TYPE
REASON-CODE
AR01.1 AR08.1
AR10.1 AR15.1
AR15.2 AR15.3
AR215 AR501
AR550


ARREASON FILE RELATIONS


ONE TO ONE RELATIONS

RELATION
NAME
RELATED FILE INTEGRITY RULES / FIELD MATCH
Arcomp ARCOMP Required
ARR-COMPANY->ACO-COMPANY


File created: Wed Jun 08 20:47:56 2016

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