APPAYGROUP

Pay Group

The Pay Group file contains pay group records which are defined and maintained in AP01.1 (Payment Group). A pay group lets you create a single payment for a vendor to pay invoices received by multiple Accounts Payable companies and process levels. A pay group is made up of one posting company and any number of invoice companies and process levels. All companies associated with the pay group must belong to the same vendor group and have the same base currency. You can assign a company and all of its process levels to the same pay group, assign each process level to a different pay group, or group process levels under pay groups however you need to process payments.

REFERENCED BY
AP00.4 AP00.5 AP101 AP115 AP12.1 AP125
AP126 AP136 AP141 AP150 AP155 AP156
AP166 AP170 AP180 AP181 AP185 AP190
AP191 AP193 AP20.1 AP20.2 AP20.3 AP20.4
AP20.5 AP20.6 AP20.7 AP20.8 AP201 AP21.1
AP23.1 AP230 AP25.1 AP25.2 AP250 AP251
AP255 AP26.1 AP265 AP266 AP27.1 AP270
AP28.1 AP28.2 AP30.1 AP30.2 AP30.3 AP30.4
AP33.1 AP35.1 AP36.2 AP40.1 AP41.1 AP55.1
AP55.2 AP80.1 AP81.1 AP90.5 AP91.2 AP91.4
AP93.2 AP93.3 AP93.4 API1.1 API2.1 CB06.2
CB50.1 CB500 CB54.1 CB55.1 CB554 EE11.1
EE135 EE20.1 EE20.2 EE20.3 EE20.4 EE35.1
EE35.2 EE520 MA41.1 MA41.2 MA41.4 MA41.7
MA43.1 MA43.2 MA43.3 MA43.4 MA43.6 MA540
MAI1.1


UPDATED BY
AP01.1 AP151 AP160 AP161 AP167 AP56.1
AP195 AP520 AP92.2

FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
PAY-PAY-GROUP
Element: Pay Group
Alpha 4
A pay group is used for processing accounts payable payments. A pay group lets you create a single payment for a vendor to pay invoices received by all company process levels assigned to the pay group.
AP01.1 AP191
AP193 AP35.1
AP80.1
PAY-NAME
Element: Name
Alpha 30 (Lower Case)
The name or description of the pay group.
AP01.1
PAY-POST-COMPANY
Element: Posting Company
Numeric 4
The company used for posting cash transactions to the general ledger. Must be a valid general ledger company. The posting company must have the same base currency as all companies assigned to the pay group. This field cannot be changed once an invoice has been entered for the pay group.
AP01.1
PAY-VENDOR-GROUP
Element: Vendor Group
Alpha 4
The vendor group associated with the pay group. A vendor group represents a group of vendors that can be shared by more than one accounts payable company. All companies associated with the pay group must belong to the same vendor group. Must be defined in the Vendor Group file.
AP01.1
PAY-BASE-CURRENCY
Element: Base Currency
Alpha 5
The base currency assigned to the posting company. The posting company and all accounts payable companies associated with the pay group must have the same base currency.
AP01.1
PAY-CURR-ND
Element: Acct Nd
Numeric 1
The number of decimals defined for the posting company base currency.
AP01.1
PAY-CASH-CODE
Element: Cash Code
Alpha 4
The cash code assigned to the pay group. A cash code represents a specific bank account. Must be defined in the Cash Code file. A valid relationship must be defined between the cash code and all companies associated with the pay group, including the posting company.
AP01.1
PAY-BANK-INST-CODE
Element: Payment Code
Alpha 3
The payment code associated with the pay group. Represents a type of cash payment, such as a check or payment tape, or bill of exchange payment. Must be defined as a cash or bill of exchange payment transaction code in the Transaction Code file.
AP01.1
PAY-LAST-DRAFT-NBR
Last Bill of
Exchange
Numeric 10
If the pay group processes bill of exchange payments, this field contains the last bill of exchange number printed for the pay group.
AP01.1 AP151
AP56.1
PAY-ACCEPT-ACCTING
BOE Acceptance
Accounting
Alpha 1
If the pay group processes bill of exchange payments, this field indicates whether the bill of exchange amount should post to the BOE Acceptance Account upon acceptance. Valid values are: N = No. Default value. Y = Yes.
AP01.1
PAY-DRAFT-CODE
Element: BOE Accrual Code
Alpha 4
If the pay group has Yes selected in the Acceptance Accounting field, this field contains the bill of exchange accrual code assigned to the pay group. A bill of exchange accrual code represents a default acceptance account. Must be defined in the Bill of Exchange Accrual Code file.
AP01.1
PAY-ACTIVE-STATUS
Element: Active Status
Alpha 1
The pay group status. Valid values are: A = Active. Default value. I = Inactive.
AP01.1
PAY-USED-FL
Element: Used Fl
Alpha 1
Indicates whether any invoices have been entered for the pay group. The posting company assigned to the pay group cannot be changed once the pay group has been used.
PAY-USER-CLASS
Element: User Class
Alpha 12
The user class assigned to the pay group. Represents a group of Accounts Payable system users. If assigned, only users assigned to the user group can access or update pay group information in programs that update pay group information. Must be a valid record in the Pay Group User Class file.
AP01.1
PAY-SERIAL-NUM
Element: Serial Num
Numeric 8
This field is a system-generated number used to group tape payment transactions together.
AP160 AP161
PAY-DRAFT-NBR-OPT
Element: Draft Nbr Opt
Alpha 1

A = Auto BOE Numbering
M = Manual BOE Numbering
AP01.1
PAY-BOE-STMT-NBR
Element: Statement Nbr
Numeric 8
AP167
PAY-USE-DFT-STMTS
Element: Use Dft Stmts
Alpha 1

Y = Yes
N = No
AP01.1


APPAYGROUP FILE INDEX

NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
PAYSET1 PAY-GROUP
...
AP00.4 AP00.5
AP01.1 AP01.3
AP01.4 AP101
AP115 AP12.1
AP125 AP126
AP136 AP141
AP150 AP151
AP155 AP156
AP160 AP161
AP166 AP167
AP170 AP180
AP181 AP185
AP190 AP191
AP193 AP195
AP20.1 AP20.2
PAYSET2 POST-COMPANY
PAY-GROUP
KeyChange
AP195


APPAYGROUP FILE RELATIONS


ONE TO MANY RELATIONS

RELATION
NAME
RELATED FILE INTEGRITY RULES / FIELD MATCH
Apmonitor APMONITOR Delete Restricted
PAY-PAY-GROUP->MON-PAY-GROUP
  MON-RUN-PROG
  MON-PROC-GRP
  MON-PROC-LEVEL
  MON-ADA-ACCT-STRCT
  MON-BATCH-NUM
  MON-AUTH-CODE
  MON-COMPANY
Appaycorel APPAYCOREL Required
PAY-PAY-GROUP->PYR-PAY-GROUP
  PYR-COMPANY
  PYR-PROC-LEVEL


File created: Wed Jun 08 20:47:32 2016

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